Assistant Registrar

Assistant Registrar Position

McNeese State University invites qualified applicants and nominations for the position of Assistant Registrar. This is a full-time, unclassified, 12-month position. The appointment begins July 1, 2026.

Position Number: U99869

SALARY: $50,000 (non-negotiable)

DEADLINE: Review of applications will begin immediately and will continue until filled.

APPLICATION PROCESS AND MATERIALS: Applicants MUST complete an electronic application and upload the required documents listed below:

• Letter of Application
• Resume
• Three References (names and contact information)
• Unofficial Transcripts

* O nly completed application packets including all items listed above will be reviewed.

ALL JOB OFFERS ARE CONTINGENT UPON THE SUCCESSFUL RESULT OF A CRIMINAL BACKGROUND CHECK AND RECEIPT OF OFFICIAL TRANSCRIPT(S) IF APPLICABLE.

TO APPLY FOR THIS VACANCY, click on the "APPLY" button at the top of advertisement to complete the electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Required application materials WILL NOT be accepted after the deadline, if applicable. Applications may be rejected if incomplete.*

IF YOU HAVE QUESTIONS REGARDING THIS POSITION, PLEASE CONTACT THE CHAIR:

Dr. Monica Orsot at morsot1

Office of Human Resources:

Kim Dronett, HR Analyst/Recruitment

kdronett or

• Support graduation and degree certification processes, including degree audits, graduation applications, petitions, commencement list preparation, graduation reporting, honors review, Grad Fest support, degree awarding, and communication with academic departments regarding degree candidates.
• Process and maintain student academic records in Banner, including grade forgiveness, incomplete grade conversions, full-time status adjustments, fee waivers, mental health waivers, degree awarding, and other student record updates in accordance with university policy.
• Submit and maintain National Student Clearinghouse reporting, including degree verification files, enrollment-related reports, error resolution, and related student status updates.
• Support implementation of course and curriculum changes approved through the University curriculum approval process; update Banner course catalog screens and Degree Works as needed, ensuring course data is accurate before departments begin building future class schedules and Degree Works audits are correct before advising begins.
• Maintain course catalog information in Banner, including course additions, deletions, revisions, prerequisites, co-requisites, and other relevant information.
• Audit and validate class schedule data entered by departments to ensure accuracy and compliance with university policy, catalog requirements, approved curriculum, prerequisites, co-requisites, and scheduling standards; communicate issues to academic departments as they arise.
• Perform Degree Works scribing, maintenance, testing, and troubleshooting, including tracking approved curriculum changes, identifying impacted scribe blocks, preparing and marking up affected scribe blocks, updating scribe blocks, reviewing and testing "what-if" audits, and resolving Degree Works issues throughout the academic year.
• Assist with registration and schedule troubleshooting, including resolving registration errors, correcting Banner catalog or schedule setup issues, and supporting departments during schedule-building and active registration periods.
• Prepare, maintain, and review reports and records, including graduation statistics, post-graduation reports, student record reports, and other Registrar-related data files.
• Provide professional, customer-service focused support to students, faculty, staff, departments, and external partners, while ensuring accuracy, confidentiality, FERPA compliance, and consistent application of university policies.
• Represent the Office of the Registrar and Enrollment Management professionally and work collaboratively with university departments to support enrollment, retention, graduation, compliance, and student success initiatives.
• Ability to effectively motivate, manage, and supervise employees
• Serve on University committees as assigned.
• Perform other duties as assigned by the Registrar, Executive Director of Enrollment Management, or other appropriate university leadership.

Required:

• Bachelor's degree
• IT or systems related troubleshooting background
• CRM or multiple database experience
• Data analysis experience
• Strong writing and communication skills
• Ability to handle multiple tasks under time constraints, prioritize completing tasks, utilize critical thinking skills, and maintain discretion and confidentiality

Preferred:

• Master's degree or higher
• Coding experience
• Experience in using Ellucian…