Library Archivist Lutcher, Louisiana

St. James Parish Government is hiring a Library Archivist under the Operations Department.

JOB FUNCTION: This position is responsible for managing the parish archives, including acquiring, preserving, and makingaccessible records and historical materials, while also managing staff,budgets, and public outreach.

This is a highly visible position. A working knowledge of archive management, organization, procedure, policy, and serviceis necessary. This position requires the ability to plan, direct, and coordinate collections, services, programs, and the work of others. This is anexempt position. This position is classified as essential during declaredemergencies or natural disasters.

ESSENTIAL

DUTIES AND RESPONSIBILITIES:

Includes any combination of the following illustrative examples of duties and responsibilities including but not limited to:

· Workwith Parish Government and the Library Supervisor to assess the initialcollection and define the scope and purpose of the newly created parisharchives.

· Drafta mission statement, collection development policy, and other policies and procedures necessary for the successful functioning of the parish archives.

· Assist with determining the hours of operation, resources and furnishings necessary tohouse and preserve the collection, and appropriate staffing.

· Adviseon the selection, implementation, and administration of software and systems for records management;

· Servesas the main Records Officer St. James Parish and act as a liaison between parishgovernment and the State Archives on all matters related to records management.

· Workswith each department to ensure compliance with public records law includingdesignating one or more records coordinators, creating/renewing recordsretention schedules and ensuring department compliance with the appropriate schedules, submitting disposal requests, reporting damaged/lost records, etc.

· Capableof developing and maintaining a genealogical archive for St. James Parish.

· Generalsupervision of the archive facilities and those who are employed by the libraryas archive staff

· Maintains close and open communication with the Library Supervisor on problems, short andlong term requirements, priority changes and provides input for long rangedivision plans and systems requirements

· Responsible for the promotion of the archives and its services

· Overseeacquisition, preservation, organization, digitization, and use of collections

· Providesaccess to the collection and assistance to the public in its use

· Carries out those policies adopted by the Parish Council and the Library Board andadhere to state and local governance of the archives

SUPERVISORY RESPONSIBILITIES: Supervises all aspects of the parish archives. Supervises the archives staff.

QUALIFICATIONREQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This document outlines the necessary knowledge, skills,and abilities required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR

EXPERIENCE:

This position requires a Masters of Library and Information Science from an accredited School of Library and Information Science. Graduate Certificate in Archival Studies, Records and Information Management, and/or three years experience in archives management preferred.

OTHER SKILLSAND ABILITIES:

· Must have strong public relations skills

· Knowledge ofoffice machines and their use

· Ability to type
40 words per minute

· Comfortable withthe use of computer software

· Familiar withthe parish automation system

· Must be able toprovide transportation to and from work, run errands when necessary and be comfortable traveling to library-sponsored workshops that may require overnight stays. Also must be qualified to drive parish vehicles

· Must have excellent verbal and written communications skills

PHYSICAL DEMANDS: The physicaldemandsdescribed here are representatives ofthose that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

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