Senior HR Coordinator

Overview

RS&H, Inc. — Senior HR Coordinator position in Jacksonville, FL. Employee-owned, RS&H is one of the nation’s leading architecture, engineering, and consulting firms, with associates who work hard every day to create tomorrow together. We offer an exceptional journey from start to future. Our integrated teams translate experience into insight, turn challenges into opportunities, and build relationships that are as strong as the buildings and infrastructure we deliver together.

We attribute our success to our unwavering commitment to our core values: integrity, accountability, curiosity, and teamwork.

• Location: Jacksonville, FL
• Job :
• Type: Regular Full-Time
• # of Openings: 1
• Category: Talent Acquisition

• Provide comprehensive operational and logistical support to the Talent & Organizational Effectiveness (OE) teams, including supporting hiring processes, coordinating interviews, managing candidate travel, maintaining accurate data, and ensuring smooth execution of pre-employment workflows.
• Deliver in-office support in Jacksonville, assisting with training and talent development logistics, culture and inclusion programming support, event preparation, office coordination, mail processing, and general administrative tasks.
• Gain broad exposure across multiple areas of HR and identify efficiencies, streamline workflows, and leverage tools and technology to improve processes.
• Support pre-employment and TA operations, including background check follow-up, status updates, referral and conversion tracking, and resolving data discrepancies in partnership with HR Operations.
• Maintain accurate data, trackers, and documentation across talent management and OE workflows (spreadsheets, logs, and internal resources).
• Deliver in-office support for mail scanning/distribution, check routing, conference room management, and general office coordination.
• Identify opportunities to streamline or automate workflows using tools and templates and present recommended improvements to leadership.
• Support event, training, and career fair logistics, including coordinating materials, shipping displays and supplies, managing onsite setup, ensuring proper return shipment of items, and assisting with day-of logistics and staffing needs.
• Coordinate interview logistics (phone, video, in-person), manage interview panels, arrange candidate travel and expense reimbursements, communicate updates to candidates, and ensure a positive candidate experience.
• Monitor and order supplies (swag inventory, training materials, and other Talent-related operational needs).
• Provide administrative support to the SVP of Talent & OE and the broader team by coordinating meetings, preparing documents, managing correspondence and calendars, and processing, coding, and tracking invoices to ensure accurate documentation for vendor and budget processes.
• Performs other duties as assigned.

• Associate’s degree in human resources, business administration, or related field preferred or equivalent combination of education and experience.
• 3+ years of coordination or operational support experience, preferably within Human Resources. Relevant education beyond minimum requirements may substitute for years of experience. Experience should include:
• Scheduling or logistical coordination across multiple stakeholders.
• Working with spreadsheets, tracking documents, or databases.
• Ability to maintain confidentiality and attention to detail.
• Strong proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Excellent organization and time management skills with the ability to manage competing priorities.
• Strong attention to detail and accuracy in data entry and documentation.
• Effective communication and customer service skills with candidates, associates, and leaders.
• Ability to maintain confidentiality and exercise sound judgment.
• Comfort working onsite to support events, logistics, and office operations.
• Ability to collaborate effectively with internal partners.
• Aptitude for identifying process improvements or developing efficiencies through tools and templates.
• Able to sit and/or stand for prolonged periods of time; occasionally required to sit and stoop.
• S…