Assistant Director for Grants and Financial Reporting

Overview

Job Title:

Assistant Director for Grants and Financial Reporting

Location:

Clayton State University
Regular/Temporary:
Regular
Full/Part Time:
Full-Time
Job

About Us:

Located in Morrow, Georgia, Clayton State University is roughly 15 miles southeast of downtown Atlanta. The university offers employees an adaptable, collaborative environment that fosters professional and personal development. The university is committed to having a positive impact on the State of Georgia and beyond by serving students and the community through broadening access to high-quality education and advancing workforce development.

Clayton State offers multiple certificates, Associate s, Bachelor s, and Master s Degree programs, enrolling over 5,500 students in campus and online courses. The main campus is on 214 acres near downtown Atlanta; the university has been named a Top Workplace in Atlanta and listed in the 2017 Great Colleges to Work For.

Manage the University’s Restricted Funds accounts.

• Participate in pre- and post-award meetings.
• Prepare invoices/billings and collect funds for the support of restricted fund expenditures.
• Deposit funds received from funding agency.
• Coordinate with key personnel at all levels of the institution to support proper and timely expenditure of grant funds in compliance with applicable guidelines and budget deadlines.
• Assist in the computation, preparation, and submission of indirect cost rate.
• Prepare and/or assist in the preparation of all applicable fiscal reports for sponsored programs (e.g., Schedule of Federal Awards Expenditures SEFA).
• Compile year-end reports, work papers, and analysis necessary for grant audits.
• Monitor charges to sponsored programs for reasonableness and compliance with applicable policies and procedures.
• Reconcile grant receivables and indirect cost revenue.
• Prepare and submit new budgets and budget amendments to the Budget Office for grants.
• Review and approve financial data in grant proposals and contracts; meet with new principals investigators (PIs) for orientation; submit requests for setup of grant accounts and cost share accounts in People Soft.
• Maintain grant fiscal records.
• Work with the Office of Sponsored Research to prepare time and effort reporting.

• Bachelor s degree in accounting (preferred), Finance, Business Administration, or another related field.
• Minimum of three years of experience with People Soft Financials or other similar financial reporting software.

• Knowledge of standard accounts payable policies, procedures, and regulations.
• Knowledge of mathematics.
• Intermediate proficiency in Microsoft suite with emphasis on Excel and Word.
• Ability to process data and generate reports; utilize an automated accounting system.
• Ability to understand and interpret vendor invoices, statements, and other requests for payment.
• Ability to analyze and solve problems.
• Strong communication and interpersonal skills; strong written and oral communication skills.
• Accurate with strong attention to detail.
• Basic data entry and/or word processing skills.
• Knowledge of purchase orders and related accounts payable documentation.
• Ability to communicate accounting information clearly to customers.
• Ability to maintain confidentiality and use independent judgment with confidential information.
• Ability to stand or sit continuously to perform essential job functions; work independently and as part of a team; in a fast-paced environment.

The University System of Georgia s core values are Integrity, Excellence, Accountability, and Respect. Details on the USG values and Code of Conduct are online at the policy pages (text only):

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Clayton State University s core values are adaptability, collaboration, excellence, integrity, and people-centered. Details are online at the university s mission and values pages (text only):

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