Assistant Director for Grants and Financial Reporting

Overview

Job Title: Assistant Director for Grants and Financial Reporting

Location: Clayton State University

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job : 294988

Located in Morrow, Georgia, Clayton State University is roughly 15 miles southeast of downtown Atlanta. The university offers an adaptable, collaborative environment that fosters professional and personal development. The university is committed to serving students and the community through broadening access to high-quality education and advancing workforce development. Clayton State offers multiple certificates, Associate's, Bachelor’s, and Master’s Degree programs, currently enrolling over 5,500 students in campus and online courses.

The main campus is on 214 acres in a lakeside setting, minutes from downtown Atlanta. The university has been named a Top Workplace in Atlanta by the Atlanta-Journal Constitution for six consecutive years and is listed by The Chronicle of Higher Education among 79 institutions in its 2017 Great Colleges to Work For list.

Manage the University’s Restricted Funds accounts

• Participate in pre- and post-award meetings.
• Prepare invoices/billings and collect funds to support restricted fund expenditures.
• Deposit funds received from funding agency.
• Coordinate with personnel at all levels to support proper and timely expenditure of grant funds in compliance with guidelines and budget deadlines.
• Assist in the computation, preparation, and submission of indirect cost rate.
• Prepare and/or assist in the preparation of fiscal reports for sponsored programs (e.g., Schedule of Federal Awards Expenditures, SEFA).
• Compile year-end reports, work papers, and analysis for grant audits.
• Monitor charges to sponsored programs for reasonableness and compliance with policies and procedures.
• Reconcile grant receivables and indirect cost revenue.
• Prepare and submit new budgets and budget amendments to the Budget Office for grants.
• Review and approve financial data in grant proposals and contracts; orient new PIs; submit requests for setup of grant accounts and cost share accounts in People Soft.
• Maintain grant fiscal records.
• Work with the Office of Sponsored Research to prepare time and effort reporting.

• Manage the University’s Restricted Funds Accounts
• Participate in pre- and post-award meetings.
• Prepare invoices/billings and collect funds for restricted fund expenditures.
• Deposit funds received from funding agency.
• Coordinate with key personnel to support proper and timely expenditure of grant funds in compliance with guidelines and deadlines.
• Assist in the computation, preparation, and submission of indirect cost rate.
• Prepare and/or assist in the preparation of fiscal reports for sponsored programs (e.g., SEFA).
• Compile year-end reports, work papers, and analysis necessary for grant audits.
• Monitor charges to sponsored programs for reasonableness and compliance with policies and procedures.
• Reconcile grant receivables and indirect cost revenue.
• Prepare and submit new budgets and budget amendments to the Budget Office for grants.
• Review and approve financial data in grant proposals and contracts; orient new PIs; submit requests for setup of grant accounts and cost share accounts in People Soft.
• Maintain grant fiscal records.
• Work with the Office of Sponsored Research to prepare time and effort reporting.

• Work with campus foundations to set up project IDs for foundation funds used by the university for expenses.
• Approve transactions to be billed to the foundations.
• Prepare and submit monthly invoices to the Foundations.
• Work with the foundations to improve processes as needed.

• Monitor unrelated business income (UBI) activity throughout the fiscal year.
• Estimate and submit payment requests for estimated UBI tax (UBIT) quarterly.
• Prepare UBIT tax return yearly.
• Prepare estimated nonresident alien tax payments per semester and submit payment requests.
• Create and maintain nonresident alien profiles in Glacier tax software.
• Prepare forms 1042-S and distribute to internationals yearly.
• Prepare form 1042 tax return and file with the…