Clerk III: Assignment, Instructional Support Services

Clerk III

The job of "Clerk III" is done for the purpose of performing a variety of typing, records maintenance and general clerical work of above average difficulty, requiring a thorough knowledge of operations within assigned areas of responsibilities.

Essential Job Functions:

• Performs a variety of clerical work of above average difficulty, including typing, proofreading, filing, checking and recording information on records.
• Types letters, cards and other material from oral directions, rough draft copy or notes.
• Searches records and files to prepare reports and summaries.
• Explains and interprets facts and policies to other employees and the public about a specific assigned function.
• Answers the telephone and gives authoritative information about the function assigned.
• Contacts teachers/parents by telephone or note regarding assigned office procedures and operations such as to verify absences and early dismissals, to update emergency cards, etc.
• Checks, verifies, sorts, tabulates and files a variety of data and information according to predetermined classifications, maintaining alphabetical, numerical, index and cross-reference files.
• Maintains and processes information related to assigned operational records by transferring data, calculating totals and subtotals or compiling summaries.
• Maintains assigned school or District office records, such as attendance, enrollment, health, student process forms, applications, documents, records and/or other paperwork in support of assigned office functions.
• Copies materials using copier or other media as assigned.
• Reviews documents for accuracy, completion and conformance to established procedures.
• Files material alphabetically, numerically and by other predetermined categories.
• Operates a variety of office machines, including typewriter, copier, calculator and computer terminal.
• May work in a variety of locations, including school or District offices.
• Provides services to sick/injured students.

Other

Job Functions:

• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.

Job Requirements
- Qualifications:

Minimum Qualifications:

Required:

Familiarity with District policies, rules and regulations pertaining to assigned area.

Experience

Required:

Three (3) years experience in typing and general clerical work, including use of computer.

Skills, Knowledge and/or Abilities

Required:

• Typing/Keyboarding at a rate of 30 words per minute, operate standard office equipment including use of computer applications, use English in both written and verbal form, use correct spelling, grammar and punctuation.
• Knowledge of standard office equipment.
• Abilities to sit for prolong periods, understand and carry out oral and written instruction.
• Significant physical abilities include reaching/handling/fingering, talking/hearing conversations, near visual acuity/visual accommodation.
• Work efficiently with frequent interruption; perform clerical work without continuous supervision; operate standard office equipment.

Education Required:

High School diploma or equivalent, including courses in typing and office practices.

Licenses, Certifications, Bonding, and/or Testing

Required:

Criminal Justice Fingerprint Clearance, negative pre-employment drug screen test and negative TB test results. Successful completion of District Proficiency Test. Valid California Driver's License.

You must have a valid email address. You will be notified for testing and interviews via the email address you provide on your Edjoin application. Please check your email regularly or you may miss important communications notifying you of testing and/or interviews for this recruitment. Tentative test date: to be determined. Typing certificate required. You must attach an official dated certificate validating a typing speed of not less than 30 corrected words per minute to your Edjoin application.

Applications without a typing certificate will not be considered unless you have a typing test on file meeting the requirement of 30 corrected wpm.

Offer of employment contingent on pre-employment physical, fingerprints and negative drug screen, and TB test Bargaining Unit Position.