Administrative Assistant

Overview

Our long-term client is seeking a reliable and detail-oriented Administrative Assistant to provide day-to-day support to their team. This role is ideal for someone who enjoys staying organized, supporting multiple priorities, and being a key resource within an office environment. The Administrative Assistant will play an important role in keeping operations running smoothly while providing excellent internal and external customer service.

• Provide general administrative support to managers and team members
• Answer and direct incoming calls, emails, and visitors in a professional manner
• Schedule meetings, manage calendars, and coordinate logistics
• Prepare and edit documents, reports, and correspondence
• Maintain organized filing systems (electronic and paper)
• Assist with data entry, tracking, and basic reporting
• Order office supplies and support office operations as needed
• Support special projects and ad-hoc administrative tasks

• 2+ years of experience in an administrative or office support role
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to multitask and prioritize in a fast-paced environment
• High attention to detail and professionalism
• Positive attitude and strong team player

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, veteran status, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.