Administrative Assistant

Vaco is partnering with a dynamic company located in Foothill Ranch, CA, in their search for a self-motivated Administrative Assistant to join their team. If you're ready to take the next step in your administrative career, we want to hear from you!
PRIMARY RESPONSIBILITIES:

• Work closely with large, nationwide retail customers to ensure regulatory compliance deadlines are met at each facility
• Coordinate with regulatory agencies, customers, contractors, and internal staff to schedule and/or obtain compliance testing and permitting documents
• Review and process (scan and file) compliance testing and permitting documents
• Provide customer service support consisting of but not limited to project communication and status updates
• Assist in review of federal, state and local environmental regulations to ensure applicable requirements are met
• Prepare summary and ad hoc reports for ongoing work
• Participate in weekly progress meetings and provide progress reports to management as needed
• Other auxiliary duties may include:
  • Assist with parts stock room inventory
  • Process and upload compliance testing paperwork and photos
  • Prepare and distribute field documentation to project team
  • Submit test reports, schedule notifications, and other documents to various customers and environmental agencies

• 2 years business/professional experience or combination of relevant degree and experience
• Experience working in the environmental compliance or construction industry
• Organizational and time management skills
• Proficient in Microsoft Office programs:
  Outlook, Excel, Word, and Power Point

• Starting hourly rate will be $20.00 - $25.00 per hour based on your experience