Administrative Assistant

Our long-term client is seeking a reliable and detail-oriented Administrative Assistant to provide day-to-day support to their team. This role is ideal for someone who enjoys staying organized, supporting multiple priorities, and being a key resource within an office environment. The Administrative Assistant will play an important role in keeping operations running smoothly while providing excellent internal and external customer service.

• Provide general administrative support to managers and team members
• Answer and direct incoming calls, emails, and visitors in a professional manner
• Schedule meetings, manage calendars, and coordinate logistics
• Prepare and edit documents, reports, and correspondence
• Maintain organized filing systems (electronic and paper)
• Assist with data entry, tracking, and basic reporting
• Order office supplies and support office operations as needed
• Support special projects and ad-hoc administrative tasks

• 2+ years of experience in an administrative or office support role
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to multitask and prioritize in a fast-paced environment
• High attention to detail and professionalism
• Positive attitude and strong team player

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact