Contracts Administrator

Location:

Lake Forest, CA 92630

Schedule:

5 days on-site
Pay Rate: $25.00-$30.00
Assignment Type: 6-month Contract-to-Hire (fully onsite during contract period)

The Contracts Administrator Coordinator is an entry-level role that supports the Contracts team by gathering information, reviewing documents, and preparing contract-related materials for approval. This role ensures that contractor packets, change orders, proposals, and RFP materials are complete, accurate, and properly formatted before they move through internal workflows.

• Review RFPs, contractor documents, proposals, and contract packets for completeness and accuracy.
• Package documents and prepare materials for internal approval.
• Track and format change orders using Microsoft Word, including styles, formatting, and revision updates.
• Ensure all documents follow internal formatting standards and naming conventions.

• Collect missing information from internal teams and push it through appropriate channels.
• Maintain tracking logs, document status, and follow-ups to keep processes moving.
• Organize complete packets for final review and approval.

• Prepare, edit, and format documents using:
  • Microsoft Word (advanced formatting, track changes, comparisons)
  • Excel (tracking, data entry, simple spreadsheets)
  • Outlook
  • Adobe PDF (merging, editing, exporting)
  • Docu Sign (sending and tracking contractor paperwork)
• Maintain electronic filing systems and version control.

• Assist with general administrative tasks related to contract operations.
• Communicate with internal stakeholders to gather corrections or missing information.
• Ensure timely routing and organization of all contract-related materials.

• 1-2 years of experience in administrative support, document processing, or similar work or Recent college grad.
• High attention to detail and accuracy in reviewing documents.
• Highly organized with strong time management skills.
• Clear written and verbal communication skills.
• Preferred:
  Experience supporting contract operations, RFP coordination, proposal/document-heavy workflows, or contractor packet management.
• Ideal:
  Enjoys detailed document work, organized, dependable, proactive in gathering information, and comfortable in a fast-paced corporate environment.