Assistant Property Manager

Responsibilities

• Assist the Property Manager in daily operations and management of the property
• Provide excellent customer service to tenants and address their inquiries and concerns
• Maintain accurate records of tenant information, leases, and rent payments. May initiate rent collections.
• Coordinate maintenance requests and ensure timely resolution by working closely with vendors and building technicians.
• Performs a variety of administrative tasks including but not limited to phone support, preparation and distribution of correspondence, expense reporting, scheduling, meeting coordination, filing, etc.
• Assist with budget preparation by researching costs for supplies and services and obtaining bids as directed. Aid the Property Manager in the preparation of monthly and quarterly management reports.
• Maintains tenant, vendor and property files including insurance certificates, tenant contact information, lease abstracts, etc.
• Assists with preparation of Common Area Maintenance (CAM) dues, invoices and related correspondence.
• Ensure compliance with local, state, and federal real estate laws and regulations.
• Administers accounts payable and accounts receivable. Codes invoices for payment and inputs into accounting system, forwarding original invoices to accounting department.
• Coordinates tenant appreciation events and assists with the publication and distribution of tenant newsletters.

• Previous experience in commercial property management required.
• Strong customer service skills with the ability to effectively communicate with tenants, vendors, and team members
• Familiarity with legal administrative procedures related to property management
• Ability to negotiate and resolve conflicts in a professional manner
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Basic understanding of landlord/tenant laws.
• Excellent organizational skills with attention to detail
• Ability to handle multiple tasks and prioritize workload effectively

* Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

The STG Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

As part of our hiring process, we conduct background checks on candidates who receive a conditional offer of employment. You will be provided with a disclosure and authorization form prior to any screening.