Executive Assistant

Position Overview

Serves as a key administrative partner to Vice Presidents, managing high-volume calendars, coordinating cross-functional meetings, and supporting internal and external communications. Requires a high level of professionalism and the ability to anticipate needs.

• Manage leaders’ calendars, prioritize meeting requests, and coordinate meeting logistics.
• Coordinate travel and itineraries for the leader and their team.
• Prepare reports, communications, and presentation materials.
• Manage department events and employee engagement activities, including venue, food, and onsite support.
• Partner with stakeholders and other departments to support business operations.
• Serve as liaison between the VP and internal/external stakeholders.
• Manage departmental systems and expense tracking, generating routine reports to support operational efficiency and budget oversight.
• Support onboarding and backup for other administrators.
• Demonstrate knowledge of business operations and support process improvements.

• 3+ years of administrative experience.
• Experience supporting multiple executive leaders and/or departments.
• High School Diploma or equivalent.
• Strong organizational and communication skills.
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• High attention to detail and strong customer service orientation.
• Ability to manage multiple tasks and meet deadlines in a dynamic environment.

Hourly position with base pay range of $29.72 to $49.48 per hour.

• Medical, dental, vision, and life insurance coverage starts on day one.
• Access to up to 50% of paycheck based on hours worked before payday.
• 18 paid time off (PTO) days annually for full-time employees, prorated for part-time, plus 6 company holidays.
• 6% company contribution to 401(k) Retirement Savings Plan each pay period.
• Employee discounts, parental leave, and other benefits.
• Safety shoes provided where applicable.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, protected veteran status or any other protected characteristic under federal, state, or local law.

We are committed to fostering an inclusive, accessible work environment and provide reasonable accommodations to individuals with disabilities during the application and hiring process as well as throughout employment.