Finance Executive Coordinator

Work Location Type: Hybrid

Req Number: 327930

The Finance Operations Coordinator provides essential operational, administrative, and logistical support to both the Internal Audit (IA) and Investor Relations (IR) teams. This role ensures seamless coordination of Audit Committee activities, investor meetings, regulatory workflows, material preparation, and cross‑functional communication. The coordinator supports high‑visibility work streams that strengthen financial governance, enable Board readiness, and enhance investor engagement.

• Coordinate all Audit Committee logistics, including materials preparation, document routing with Legal, meeting setup/cleanup, and assembling/distributing books and packets.
• Plan and execute FACS‑related events (Learning Series, annual picnic, and other functional activities), including scheduling, vendor engagement, and onsite support.
• Manage hospitality needs for AC meetings and Finance events, including lunches, breaks, and other meeting support.
• Schedule, organize, and support investor roadshows, conferences, and 250+ annual external investor meetings, including travel, itineraries, lodging, and leadership attendance.
• Support earnings‑related workflows, including prerecordings, webcast logistics, analyst callbacks, and quarterly/annual press release coordination with Legal and Controllership.
• Create departmental POs, coordinate with vendors, and ensure timely/accurate payments across Audit and IR; maintain departmental systems and expense tracking, including routine reporting for operational and budget oversight.
• Manage leaders’ calendars, prioritize meeting requests, and coordinate meeting logistics; support travel planning for leaders and team members.

• 3+ years administrative or coordination experience in Finance, Legal, Audit, or Executive Support — Required
• 3+ years experience working with Board‑level materials, compliance processes, or investor communication workflows — Preferred
• 3+ years supporting multiple executive leaders and/or departments — Required

• Strong attention to detail, organizational skills, and ability to manage multiple concurrent deadlines.
• Excellent communication skills and comfort interacting with executives, committees, and external stakeholders.
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Teams).
• Ability to handle confidential and sensitive information with discretion and reliability.

Compensation: $61,800.00 – $ (base pay)

Rewards and Benefits: 18 paid time off (PTO) days annually (full‑time), 6 company holidays per year, 6% company contribution to a 401(k) Retirement Savings Plan each pay period, employee discounts, tuition reimbursement, student loan refinancing, free access to financial counseling, education, and tools, maternity support programs, nursing benefits, and up to 14 weeks paid leave for birth parents and up to 4 weeks paid leave for non‑birth parents.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, protected veteran status or any other protected characteristic under federal, state, or local law. We are proud to be an equal opportunity workplace.

We are committed to fostering an inclusive, accessible work environment that includes both providing reasonable accommodations to individuals with disabilities during the application and hiring process as well as throughout the course of one’s employment. If you need a reasonable accommodation during the application and selection process, please advise us so that we can provide appropriate assistance.