Convention Coordinator

Job Title:
Convention Coordinator
Duration: 6+ months
Location: 26525 North Riverwoods Blvd Mettawa, IL 60045
Hybrid

Schedule:

Three days onsite/2 days remote
Pay Range: $33-36/hr

What are the top 3-5 skills, experience or education required for this position:

• Bachelor s Degree
• Must have excellent communication skills with strong organizational and problem-solving aptitude to analyze and resolve operational tasks in a timely manner.
• Project managing experience a must
• Convention Experience is a plus
• Smartsheet Coding is a plus

Job Description:

Responsible for managing the department s budget tracker system as it relates to vendors, maintaining the master calendar, shadowing team to support the documentation and execution of tactical processes

Key Responsibilities:

1. Administer financial responsibilities tied to conventions

• Communicate with Convention Managers, vendors, and finance, requesting SOW s, maintaining the Budget Tracker and master calendar. This position works closely with finance and vendors to manage and resolve all financial related tasks
• Partner up with finance and purchasing to close out any open invoices and/or resolve any disputes in a timely manner to avoid penalties

2. Manage and update the conventions master calendar with consequential changes

• Responsible for maintaining appropriate information, such as dates and locations for all the upcoming US conventions, and independently research to fill in the gaps
• Update and consolidate the master calendar to drive efficiencies and improve overall appearance, so the information can be consumed easily

3. Shadows current Conventions Managers to documents processes and provide support for tactical items

• Create documentation of key processes
• Support specific tactical processes as needed (including but not limited to SEM/MRF (sponsor ships routing), ACR, and Virtual Booth set-ups).