Executive Assistant to President

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Full Time Professional Staff Professional Lake Forest, IL, US

Salary Range: $65,000.00 To $75,000.00 Annually

The Executive Assistant to the President provides high-level, strategic, and confidential support to the President and manages the day-to-day operations of the Office of the President. Serving as a trusted member of the team and representative of the President’s Office, the Executive Assistant exercises exceptional judgment, discretion, diplomacy, and initiative in managing the President’s time, priorities, relationships, communications, and engagements.

The Executive Assistant serves as a key liaison among the President, Board of Trustees, Cabinet and Leadership Team, faculty, staff, students, alumni, donors, parents, community leaders, and other constituents. The position works closely with the Chief of Staff and senior leaders to advance presidential and institutional priorities and ensure effective coordination and follow-through.

• Serve as a trusted executive assistant to the President, anticipating needs, managing competing priorities, and ensuring timely follow-through.
• Manage the daily operations of the Office of the President, including systems, records, budgets, correspondence, and special projects.
• Serve as a primary point of contact and liaison for the President, representing the Office with high levels of professionalism, warmth, discretion, and sound judgment.
• Partner with the Chief of Staff to coordinate presidential priorities, communications, meetings, projects, and institutional initiatives.
• Track commitments, decisions, and action items and ensure appropriate follow-up.
• Handle highly confidential personnel, governance, legal, donor, student, and institutional matters with discretion.

• Manage the President’s complex calendar, prioritizing requests and ensuring effective use of the President’s time.
• Serve as a thoughtful gatekeeper, determining when matters require presidential attention and when they can be delegated or redirected.
• Prepare agendas, briefing materials, talking points, background information, and schedules for meetings and engagements.
• Coordinate domestic and international travel, including itineraries, logistics, expenses, and reimbursements.

• Manage presidential correspondence and draft, edit, and proofread communications in the President’s voice.
• Provide administrative and logistical support for the President’s work with the Board of Trustees and its committees, in partnership with the Secretary of the College.
• Support preparation for Board, Cabinet, Leadership Team, and presidential committee meetings.

• Coordinate presidential and College-wide events, formal protocol events, and high-profile engagements.
• Partner with Communications and Marketing, Advancement, Academic Affairs, Student Affairs, Facilities, and other offices to ensure successful events and engagements.
• Meet regularly and communicate effectively with the President’s spouse, who plays a key role in supporting the work of the College, particularly events sponsored by the President’s Office
• Support the President’s relationships with trustees, donors, alumni, parents, community leaders, government officials, civic organizations, and other strategic constituents.
• Support presidential activities related to fundraising, stewardship, strategic planning, community relations, and other institutional priorities.

• Monitor the Office of the President’s operating…