Contract Administrator - B

Overview

Job Description:

Government Contracts Analyst (Excel & Inventory/Spend Management Focus)

As a Government Contracts Analyst at ABC, you will play a pivotal role in managing end to end contract lifecycle execution, analyzing spend against contract commitments, and driving data‑driven decisions through advanced Excel‑based reporting. You will partner closely with sales leadership, legal, offer development, operations, and supply chain teams to ensure contract integrity, regulatory compliance, and optimal financial and operational performance.

This role is ideal for a high‑performing professional who thrives in a dynamic, fast‑paced environment and excels at contract analytics, complex problem‑solving, and cross‑functional coordination. You will serve as a trusted advisor to stakeholders, bringing visibility to contractual performance, identifying risks, and shaping execution strategies that drive business success.

• Support contract lifecycle from inception through closeout, ensuring accuracy, timeliness, and alignment with company policies and customer requirements.
• Ensure adherence to Federal Acquisition Regulation (FAR), DFARS, and other federal, state, and local regulatory requirements.
• Support development, review, and analysis of acquisition and procurement documentation including amendments, renewals, and pricing structures.
• Conduct pre‑award and post‑award audits to validate contractual compliance and performance.
• Identify risks and develop actionable mitigation strategies.

• Monitor and analyze spend against contract, identifying variances, usage trends, and forecast impacts.
• Validate explanations for financial changes (actuals vs. prior year vs. budget) and communicate insights to stakeholders.
• Ensure contract deliverables accurately support billing, usage, and reconciliation requirements.
• Participate in new deal structures, commercial reviews, and negotiation preparation.

• Build, maintain, and automate Excel‑driven dashboards and inventory management reports to track contract usage, ordering behavior, and product availability.
• Examine ordering patterns, invoicing behavior, pricing discrepancies, and operational risks; partner with cross‑functional teams to increase transparency and compliance.
• Perform complex data analysis to identify patterns, root causes, and opportunities to improve contract performance.
• Ensure procurement and supply chain data accuracy by reviewing requisitions, purchase orders, and contract‑related transactions.

• Serve as a liaison between sales, operations, finance, legal, and supply chain.
• Drive alignment on contractual obligations, performance expectations, and operational execution.
• Provide clear, concise guidance to business partners to ensure consistent compliance and decision making.
• Lead portions of multi‑project programs or work streams, ensuring delivery excellence and timely execution.

• Bachelor’s degree in Business, Accounting, Forensic Accounting, Finance, Project Management, or related field; or equivalent experience.
• Experience with financial due diligence, contract analysis, or program management in a regulated industry (medical device, aerospace, pharmaceutical preferred).
• Strong proficiency with Microsoft Excel (pivot tables, advanced functions, modeling, automation).
• Demonstrated success managing complex, multi‑project workloads independently.
• Proven ability to identify, assess, and mitigate operational and contractual risks.
• Experience with government, federal, education, or healthcare contracting.
• Comfort managing medium‑complexity procurement processes and documentation.
• Strong presentation skills and experience preparing executive‑ready reporting.

• Attention to Detail:
  Ability to identify discrepancies across financial and operational datasets.
• Communication:
  Skilled at translating complex contract and financial concepts into clear, actionable insights.
• Critical Thinking:
  Strong analytical judgment to evaluate data, identify root causes, and propose solutions.
• Organization:
  Ability to manage large datasets and multiple priorities without sacrificing accuracy.
• Ownership Mindset:
  Able to work independently, drive tasks from initiation to completion, and operate with high accountability.
• Collaboration:
  
  Strong interpersonal and relationship‑building capabilities across cross‑functional teams.
• Negotiation & Influence:
  Able to support complex contract and pricing conversations with stakeholders.

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”