Senior Payroll Specialist

Work Location Type:
Hybrid

Req Number 334875

W.W. Grainger, Inc. is a leading broad line distributor with operations primarily in North America and Japan. At Grainger, We Keep the World Workingby serving more than
4.6 million customers worldwide with maintenance, repair and operating(MRO) products and value-added solutions delivered through innovative technology and deep customer expertise. Known for its commitment to service and purpose-driven culture, the Company reported
2025 revenue of $17.9 billion. For more information,

The anticipated base pay compensation range for this position is $61,800.00 - $. This role is eligible for an incentive target of up to 5 % or $ , based on the achievement of individual and company performance objectives in accordance with the current terms of the incentive program which are subject to change.

With benefits starting on day one, our programs provide choice and flexibility to meet team members' individual needs, including:

• Medical, dental, vision, and life insurance plans with coverage starting on day one of employment and 6 free sessions each year with a licensed therapist to support your emotional wellbeing.
• 18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year.
• 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required.
• Employee discounts, tuition reimbursement, student loan refinancing and free access to financial counseling, education, and tools.
• Maternity support programs, nursing benefits, and up to 14 weeks paid leave for birth parents and up to 4 weeks paid leave for non-birth parents.

The pay range provided above is not a guarantee of compensation. The range reflects the potential base pay for this role at the time of this posting based on the job grade for this position. Individual base pay compensation will depend, in part, on factors such as geographic work location and relevant experience and skills.

The anticipated compensation range described above is subject to change and the compensation ultimately paid may be higher or lower than the range described above.

Grainger reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion at any time, consistent with applicable law.

The Senior Payroll Tax Specialist is responsible for ensuring payroll tax compliance and operational excellence for North America, supporting approximately 20,000 employees. This role is a senior-level individual contributor focused on payroll tax and compliance, without direct people management responsibilities. The Sr. Specialist Payroll Tax partners closely with payroll teams, outsourced vendors, and internal stakeholders to ensure payroll tax processes meet service level agreements, quality targets, and regulatory requirements.

This is a hybrid position and is onsite 2 days per week in Lake Forest, IL.

• Ensure compliance with all payroll tax regulations (federal, state, local, and provincial) for North American operations.
• Responsible for executing tax activities:including tax setups, garnishments, filings, and remittances, ensuring accuracy and timeliness.
• Serve as a subject matter expert for payroll tax, providing guidance and technical support to payroll teams and business partners.
• Develop andmaintainstandard operating procedures (SOPs) for payroll tax processes, ensuring documentation is current and accurate.
• Support quarter-end and year-end payroll tax activities, including reconciliations, audits, and reporting.
• Collaborate with internal teams (HRSD, Finance,Benefits) and external vendors(ADP) to resolve payroll tax issues and ensure alignment.
• Manage Service Now cases related to payroll tax and compliance, ensuringtimelyresolution and high-quality employee experience.
• Participate in audits (SOX, SOC1) and ensure compliance with internal controls and labor laws.
• Lead orparticipatein special projects related to payroll tax compliance, system upgrades (SAP, ADP), and continuous improvement initiatives.

• Minimum of 8 years of payroll tax experience across multiple jurisdictions, including Canadian payroll.
• Deep knowledge of payroll operations, systems (SAP, ADP), payroll controls, vendor management, and tax compliance.
• Strong analytical, problem-solving, and issue management skills.
• Demonstrated ability to work independently and…