Accounting Intern

ACCOUNTING INTERN / MANAGEMENT TRAINEE

Event Billing & Accounts Receivable

Destination Geneva National | Lake Geneva, Wisconsin

Destination Geneva National is seeking a detail-oriented Accounting Intern or recent graduate Management Trainee to join our Accounting team. This position provides hands‑on experience in hospitality accounting, with a primary focus on billing and accounts receivable for weddings, corporate meetings, golf outings, banquets, and other group events
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This is an excellent opportunity for an Accounting, Finance, Business, or Hospitality student—or a recent graduate—who wants to see how the financial side of a busy resort operation works. You won't simply observe the accounting process; you'll be directly involved in taking an event from final charges through invoicing and collection.

The position may be structured as a three-month internship or as a Management-in-Training opportunity for a recent graduate.

ESSENTIAL FUNCTIONS

Primary responsibilities include, but are not limited to:

• Prepare and distribute accurate, timely invoices for corporate events, weddings, golf outings, banquets, and other group business
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• Review event charges and supporting documentation to ensure billing is complete and accurate before invoices are issued.
• Compare final charges against contracts, Banquet Event Orders (BEOs), event information, deposits, and other supporting documentation.
• Work closely with the Sales, Events, Banquets, Food & Beverage, Golf, Lodging, and Accounting teams to research and resolve billing discrepancies.
• Communicate professionally with clients regarding invoices, outstanding balances, billing questions, and payment status.
• Follow up on outstanding receivables and assist with the collection of past‑due accounts.
• Track invoices and payments and maintain accurate, organized accounts receivable records.
• Assist with applying and reconciling payments to customer accounts.
• Research discrepancies and help resolve billing or payment issues.
• Maintain complete supporting documentation for event and group accounts.
• Assist with accounts receivable aging reports and identify accounts requiring follow‑up.
• Learn how contracts, event operations, guest charges, deposits, billing, and collections work together within a resort environment.
• Support month‑end accounting activities, reconciliations, reporting, and other Accounting Department projects as assigned.
• For Management Trainees, cross‑train in additional accounting functions to develop a broader understanding of resort financial operations.

SUCCESS FACTORS

The ideal candidate is:

• Exceptionally detail‑oriented — small billing errors can have a big impact on the guest experience and the business.
• Organized and able to manage multiple events, invoices, and deadlines simultaneously.
• Comfortable following up with clients regarding money owed while maintaining a professional, hospitality‑focused approach.
• Curious and willing to investigate discrepancies rather than simply passing them along.
• Able to work independently while knowing when to ask questions or elevate an issue.
• A strong written and verbal communicator.
• Comfortable working with numbers, spreadsheets, financial records, and detailed documentation.
• Able to maintain confidentiality when working with financial and customer information.
• A collaborative team member who can work effectively with Accounting and operational departments throughout the resort.

EDUCATION & EXPERIENCE

• Current student pursuing—or recent graduate with—a degree in Accounting, Finance, Business Administration, Hospitality Management, or a related field
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• Previous accounting experience is not required
  ; relevant coursework and a strong desire to learn are important.
• Proficiency with Microsoft Office, particularly Excel and Outlook
  ,…