Administrative Assistant

Description

Robert Half is partnering with a financial services firm in the recruiting for an Administrative Assistant to join their team in Lake Geneva, Wisconsin. In this role, you will provide essential administrative support, manage billing processes, and ensure smooth office operations. This position is ideal for someone who excels in organization, thrives in a fast-paced setting, and enjoys working collaboratively in an environment that values attention to detail.

Responsibilities:

- Provide comprehensive administrative support to ensure daily office operations run efficiently.

- Manage billing processes, including preparing, reviewing, and distributing invoices.

- Maintain accurate records and documentation for client accounts and internal operations.

- Communicate effectively with clients and team members to address inquiries and resolve issues.

- Oversee office management tasks such as scheduling meetings, organizing files, and ordering supplies.

- Utilize billing software to generate statements and ensure timely processing of payments.

- Assist in drafting and updating administrative policies and procedures.

- Coordinate with team members to ensure deadlines and project milestones are met.

- Handle confidential information with a high degree of discretion.

- Identify opportunities to improve administrative workflows and suggest practical solutions.

Requirements - Proven experience in administrative roles, preferably within an accounting or legal environment.

- Proficiency in using billing software and managing billing functions.

- Strong organizational skills with an ability to prioritize and manage multiple tasks.

- Excellent communication skills, both written and verbal.

- Attention to detail and accuracy in handling financial records and documents.

- Proficiency in Microsoft Office Suite and other relevant administrative tools.

- Ability to work independently and collaboratively in a team-oriented environment.

- Familiarity with administrative policies and procedures is a plus.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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