Administrative Assistant

Administrative Assistant

This position provides comprehensive administrative support to multiple Director-level leaders across various locations. The role requires a highly organized, detail-oriented professional who can effectively manage competing priorities, support diverse stakeholders, and drive execution in a fast-paced environment with minimal supervision.

Key Responsibilities:

• Calendar management and meeting coordination
• Expense management and reporting
• Track, manage, and prioritize incoming requests, ensuring timely follow-up and completion
• Manage meeting logistics, including scheduling, materials, and follow-ups
• Conduct special projects and studies, providing insights and recommendations

Required Skills &

Qualifications:

• Highly detail-oriented and exceptionally well-organized with strong follow-through
• Proven ability to manage multiple priorities and work independently with minimal supervision
• Advanced proficiency in: SAP Concur (expense management) Outlook
• Strong written and verbal communication skills
• Experience supporting Director-level or senior leadership

Preferred Attributes:

• Proactive, self-starter ("go-getter") mindset
• Strong problem-solving and critical-thinking abilities
• Ability to anticipate needs and take initiative
• Professional demeanor with excellent interpersonal skills

EEO: "Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."