Purchasing Assistant

Founded in 1986, St. Charles Community College (SCC) has areputation as one of the best two-year colleges in the state of Missouri. SCC's service area includes a six-county region with apopulation exceeding 540,000. SCC's main campus, located in Cottleville, has won architectural awards for its innovative,contemporary design. The college's Dardenne Creek Campus features the Center for Healthy Living and the Field to Table Institute.

Opening Fall 2025, the Innovation West Campus located in Wentzvillefeatures the Regional Workforce Innovation Center. With a focus on innovation, St. Charles Community College is a leader in delivering high quality education in a state-of-the-art learning environment.

The success of SCC is rooted in the mission of serving the community by "focusing on academic excellence, student success,workforce advancement, and life-long learning within a global society."

We are seeking a full-time Purchasing Assistant who will provide administrative support involving the application of the procurement of materials, supplies, services and equipment withinthe purchasing department.

include the following. Other duties may be assigned.

• Performs varied and moderately complex clerical work in the application of College policies and procedures governing the procurement of materials, supplies, services, and equipment by receiving and verifying purchase requisitions and accompanying specifications for completeness and accuracy.
• C onverts on-line requisitions to purchase orders; issues and distributes purchase orders to appropriate purchasing staff forauthorization; distributes signed purchase orders to vendors and appropriate College departments.
• Reviews requisitions that do not require competitive processand verifies pricing, terms and conditions. Authorizes, approvesand issues purchase orders following individual level of delegated authority based on College policies and purchasing procedures.
• Expedites purchase orders by verifying with the vendor thestatus of the delivery of goods ordered and purchased by the College and reporting the information to the appropriate department.
• Maintains and updates database of College contracts; follow-upexpiring Certificates of Insurance, Affidavits for Worker Authorizations, W-9's and renewals of contracts for the Buyers andthe Director of Purchasing.
• Provides continuity of administration within the Purchasing Department by assisting other staff, as necessary.
• Maintains general purchasing filing system for requisitions,purchase orders, bids, and certificates of insurance, contracts,vendor performance, vendor catalogs, general correspondence and related logs.
• Serves as backup for other department positions as needed.

• Associates degree and 1-2 years related experience,
  or
• Three (3) years or more related work experience.
• Demonstrated ability to establish and maintain effective working relationships with end-users, regulatory agencies and vendors.
• Skill in the use of personal computers and related software applications.
• Demonstrated ability to analyze and resolve complaints,concerns, and problems in a timely manner

St.Charles Community College is an Equal Opportunity Employer.