Academic Operations Specialist
Listed on 2026-09-29
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Education / Teaching
Education Administration
Founded in 1986, St. Charles Community College (SCC) has areputation as one of the best two-year colleges in the state of Missouri. SCC's service area includes a six-county region with apopulation exceeding 540,000. SCC's main campus, located in Cottleville, has won architectural awards for its innovative,contemporary design. The college's Dardenne Creek Campus features the Center for Healthy Living and the Field to Table Institute.
Opening Fall 2025, the Innovation West Campus located in Wentzvillefeatures the Regional Workforce Innovation Center. With a focus on innovation, St. Charles Community College is a leader in delivering high quality education in a state-of-the-art learning environment.
The success of SCC is rooted in the mission of serving the community by "focusing on academic excellence, student success,workforce advancement, and life-long learning within a global society."
St. Charles Community College is seeking an Academic Operations Specialist to support program review, assessment processes,articulation agreements, and experiential learning initiatives. This position plays a critical role in ensuring the effective implementation of academic quality assurance processes, supportingfaculty and leadership with data-informed decision-making, and maintaining compliance with accreditation and regulatory requirements.
REQUIRED KNOWLEDGE,SKILLS AND ABILITIES
- Strong organizational and project management skills
- Ability to manage multiple compliance timelines
- Data-informed decision-making and analytical skills
- Effective collaboration with faculty and administrators
- High attention to detail (audit/compliance readiness)
- Coordinate institutional program review cycles, timelines, and documentation in collaboration with IRE
- Monitor submission of annual and comprehensive programreviews
- Compile and synthesize program-level data (enrollment, outcomes,completion) in collaboration with IRE
- Maintain assessment documentation repositories(SharePoint/evidence systems)
- Coordinate the lifecycle of articulation agreements (development,approvals, renewals)
- Maintain centralized tracking system for all agreements
- Support partnership documentation and compliance requirements
- Serve as liaison for internal stakeholders supportingpartnerships
- Assist with collection, organization, and validation of evidence for HLC and programmatic accreditation
- Maintain documentation aligned to Assurance Argumentstructures
- Track compliance timelines and reporting requirements
- Assist in development and coordination of academic internshipprocesses
- Track internship placements and related academicdocumentation
- Support alignment of internships with program learning outcomes
- Coordinate with academic divisions and workforce partners asneeded
- Assist with documentation tracking for curriculum proposals
- Support catalog production timelines, proofreading, and updates
- Ensure accuracy and consistency of program and courseinformation
- Support reporting for accreditation, state, and institutionalneeds
- Ensure data integrity across systems in collaboration withIRE
- Bachelor's degree in Higher Education, Education, Business, orrelated field
- 3+ years of experience in academic affairs, institutionalresearch, or related area
- Experience with data tracking, reporting, or assessmentprocesses
- Experience with program review or accreditation processes (HLCpreferred)
- Familiarity with student information systems and software solutions (e.g., Colleague, Microsoft, Assessment Software)
- Experience supporting partnerships, workforce programs, orinternships
Will be subject to a criminal background check.
St Charles Community College is an Equal Opportunity Employer
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