Inventory Coordinator

Position Summary

The Inventory Coordinator is responsible for maintaining accurate inventory records, supporting production readiness, and ensuring compliant inventory operations within a regulated cannabis environment in Washington State. This role works closely with Operations, Packaging, Distribution, and Accounting to ensure inventory accuracy, material availability, and traceability.

Approximately 75% of this role focuses on Inventory Coordinator responsibilities, with the remaining 25% supporting Fulfillment Associate duties, including order picking, packing, and shipping as needed.

Inventory Control and Accuracy

• Maintain accurate physical inventory counts and ensure timely and precise entry and reconciliation of inventory data in tracking systems (Cultivera, Excel)
• Conduct regular cycle counts and investigate, document, and resolve inventory variances
• Perform product creation and conversions in Cultivera
• Ensure batch integrity, traceability, and accurate labeling of all materials and finished goods
• Monitor inventory levels to prevent shortages, overstocking, or production disruptions
• Support month-end inventory close processes and reporting

Receiving and Intake

• Receive, verify, and log inbound deliveries to ensure quantities, SKUs, and documentation match purchase orders and manifests
• Intake materials including distillate, infused materials, packaging components, and coned pre-rolls into inventory systems
• Ensure received materials are properly labeled, organized, rotated using FIFO, and stored in accordance with SOPs and compliance standards
• Communicate discrepancies, damages, or missing items promptly

Compliance and Documentation

• Ensure all inventory activities comply with Washington State cannabis regulations and internal SOPs
• Maintain accurate records for audits, inspections, and traceability requirements
• Support internal inventory audits and corrective actions
• Assist with documentation related to inventory movement, adjustments, and reconciliations
• Support dashboards and trackers related to inventory KPIs and metrics

Operational Support

• Maintain a clean, organized, and safe warehouse environment
• Assist with ordering and tracking inventory-related supplies
• Collaborate cross-functionally to support operational efficiency
• Assist with implementing 5S standards in inventory areas
• Perform other duties as assigned by the Operations Manager

• High school diploma or GED required
• Strong attention to detail and high level of accuracy
• Knowledge of FIFO, cycle counting, and inventory control best practices
• Experience with inventory systems or ERP/MRP platforms (Cultivera preferred)
• Ability to work in a regulated environment and follow SOPs closely
• Strong math, organizational, and time-management skills
• Effective communication and teamwork abilities
• Ability to lift up to 50 lbs and sit or stand for extended periods
• Comfort with repetitive physical tasks such as bending, lifting, and moving products
• Willingness to work flexible shifts, including early mornings, late afternoons, and weekends if necessary