Office Administrator

SUMMARY The Front Desk Office Administrator works in the corporate office to support staff with administrative tasks and responsibilities. This position acts as an office receptionist handling a variety of entry level office duties while assisting the Accounting Team, Residential Services and Human Resources through various basic operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

Reception duties, answering and transferring phone calls promptly and correctly to the correct department/leader, and greeting all visitors to the corporate office.

Open and distribute all corporation mail daily.

Prepare daily bank deposit and/or process electronically.

Forwarding mail for Members and residents when not in residence.

Secretarial/administrative work and special projects for Corporation and Members.

Maintain monthly postage report for Accounting Department.

Assist Residential Services for member service request, billing members, and updating inventory.

Maintain office supplies by checking inventory and ordering needed items.

Coordinate Corporate office events such as birthdays and office lunches

Post Postage – forwarding mail to members (the last Monday of each month)
Postage Machine refill/updates/maintain

Deposit checks for Historic Colony House – review documentation submitted by HCH Admin, copy checks, update HCH donation worksheet, create deposit slip, have security or Assistant Controller take the deposit to the bank Mountain Lake Community-Administrative duties as needed

Provide Support to Accounting department during the month end close process, as needed.

Assist The Director of Human Resources with General HR support.

OTHER RESPONSIBILITIES Performs other work-related duties and special projects as assigned.

SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
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