Administrative Assistant

Working Title:

ADMINISTRATIVE ASSISTANT I -

This position is located in Lake Wales, Florida

Lake Kissimmee State Park is looking for a self-motivated park service professional to fill an Administrative Assistant I position, providing visitor services, and administration skills. The applicant must possess good visitor service and administrative skills, be able to work independently when required.

This position assists in planning, coordinating and implementing all administrative and budgetary activities involved in all park operations.

Performs assigned fiscal audits, acts as purchasing agent, monitors and tracks park budget, prepares budget reports. Process payment of utility bills, requisitions, and initiates purchase orders through My Florida Market Place. Acts as primary liaison for the Purchasing Card Program System. Maintain the work project tracking forms, expenditures for projects and project files. Ensure compliance with all purchasing regulations. Program office equipment, operate personnel computer, E-Mail, Internet, multi-lines phone system, two-way radio system.

Acts as liaison for assigned personnel and worker’s compensation actions. Assists in overseeing toll collectors and managing ranger station activities. Prepare special correspondence and act as property custodian. Assist Park Manager in budget request process.

Responds to oral and written complaints or complimentary letters, makes resolution decisions. Tracking schedules and corresponding with volunteers. Administers concession contracts and monthly inspections. Acts as liaison to park Citizen Support Organization. Answer phones and direct calls to appropriate party or take accurate messages. Act as Office Manager for office operations and ensure smooth operation of office procedures. Maintain property and personnel files.

Performs timekeeper and vacancy requisition duties. Acts as a liaison for Human Resources. Prepares and processes paperwork relating to personnel activities to include leave and attendance, selection and recruitment, employee relations and travel.

Assists in assuring park compliance with current division policies, procedures and programs. Oversee and assists in training staff in proper administrative procedures and practices. Provides recommendations to park manager for processes and procedures which will promote efficiency and simplify park administrative functions. Attends meetings and training sessions and represents the Park Manager at meetings with division representatives, other agencies and organizations.

Performs other duties as required.

Knowledge of: administrative and accounting principles and practice; office procedures and practice; data collection; personal computers, Windows, E-Mail, and Internet.

Knowledge and Ability to: collect, evaluate, analyze, filing, accounting, personnel actions, purchasing, budget entry.

Skill in: coordinating bookings/reservations of a multipurpose facility; accounting, budgeting, expense tracking and various computer program and data entry operations.

Ability to: prepare correspondence and administrative reports; handle multi-phone lines and two-way radio system; operate and maintain office equipment; communicate verbally and in writing; coordinate work assignments; maintain effective working relationships with others; follow written and verbal instructions; resolve customer inquiries.

This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for…