Accounts Payable Specialist

Join our team!

What We Offer At Palm Beach State College, you will discover a place where ideas come to life and the heartbeat of a county begins. By joining us, you will be exposed to professionals from across the U.S. and abroad who are the strivers, reinventors, explorers, and influencers dedicated to developing talent that fills the most needed workforce roles. As the Panthers, we embrace a community of belonging, caring, and connection for our students and employees.

We seek creative individuals to help PBSC fulfill its mission of inspiring hope, advancing skills, and transforming lives.

About this role Responsible for reviewing invoices and processing payments. Collaborates with internal and external stakeholders to ensure adherence to payment processes and procedures. Analyzes financial records, including variance analysis.

What a day of an Accounts Payable Specialist looks like:

Creates, submits, and settles Automated Clearing House (ACH), direct deposit, and check payments. Initiates and processes payments using various payment methods including ad-hoc payments, expense payments, third-party payments, and card payments.

Processes unclaimed property payments. Collaborates with departments to determine the status of outstanding checks, sends notification letters, and cancels and reissues payments as needed.

Creates, submits, and processes bank inquiries.

Reviews and processes electronic wire transfers.

Processes stop-payment requests for checks.

Prepares, maintains, and reviews various financial reports based on internal and external requests and business needs.

Maintains the electronic filing system. Saves and retrieves records and files, and scans documents into the system for audit purposes.

Acts as liaison among departments, functions, or groups, within and outside the College and communicates information through various methods to appropriate personnel and others.

Provides guidance within area of expertise. Responds to complex inquiries from all levels of employees or external sources regarding a variety of questions.

Maintains current knowledge of field or profession. Travels to training workshops, conferences, meetings, and professional events outside of college locations, as needed.

Assists in the testing of new or changed end-user products in an integrated systems environment.

Performs other job-related duties as assigned.

We’d love to hear from you if you have the following:

Education and Experience:

Associate’s degree and two years of related experience; OR High school diploma or GED and four years of related experience

Knowledge of:

Microsoft Office Professional or similar application

Check printing and payment processing

Skilled in:

Resolving conflicts between individual needs and requirements of the organization

Attention to detail while maintaining effective time and task management

Performing with a high degree of accuracy

Ability to:

Research information for problem solving

Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations and take responsibility for a high level of service

Process complex problems encountered using knowledge acquired through training and experience

Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public

Licenses, Registration, Certifications, or

Special Requirements :

Regular physical attendance required

Preferred, but not a must:

Knowledge of:

Cloud-based ERP systems such as Workday Accounts Payable best practices

Accounting software

Banking systems such as Cash Pro Skilled  in:

Accounting with a specialization in fund accounting

Advanced Microsoft Excel operations

Work Environment and Physical Demand:

Reach and grasp objects - Hourly Sit for extended periods of time - Hourly Repetitive movement of wrists, hands, fingers - Hourly Use of video display terminal - Hourly Interaction with general public - Daily Communicate information verbally - Hourly Communicate information in writing - Hourly Receive and understand information through oral and written communication - Hourly Proofread and check documents for…