Program Assistant

Join our team! What We Offer At Palm Beach State College, you will discover a place where ideas come to life and the heartbeat of a county begins. By joining us, you will be exposed to professionals from across the U.S. and abroad who are the strivers, reinventors, explorers, and influencers dedicated to developing talent that fills the most needed workforce roles.

As the Panthers, we embrace a community of belonging, caring, and connection for our students and employees. We seek creative individuals to help PBSC fulfill its mission of inspiring hope, advancing skills, and transforming lives.

Responsible for processing emergency financial funding requests to eligible grant program participants. Monitors fund usage and prepares reports on an as-needed basis. This is a grant funded position. Continued employment is contingent upon grant funding.

• Processes electronic payments and check requests for student needs using the College’s Workday system.
• Tracks and reports on expended funds to ensure accurate reporting in a timely manner.
• Assists with records keeping including tracking funding, expenses, and related departmental records.
• Includes development and use of a spreadsheet program.
• Maintains accurate records of all fund disbursements, including justification, student information, and funding amounts.
• Ensures that all fund disbursements and community resource requests comply with college policies and relevant guidelines.
• Reviews invoices for accuracy.
• Responds to vendor inquiries about payment.
• Ensures checks and other electronic payments are processed in a timely manner.
• Responds to complex inquiries from all levels of employees or external sources regarding a variety of questions, such as clarification of College or campus policy and procedures.
• Interacts with students both within and outside the instructional, student or academic setting in a professional and ethical manner.
• Provides information to the public, students, and staff regarding programs and services of a department, campus, or College.
• Performs other job-related duties as assigned.

• Education and Experience:
  
  High school diploma or GED One year of related experience
• Knowledge of:
  Microsoft Office Professional or similar application Family Educational Rights and Privacy Act (FERPA) Health Insurance Portability and Accountability Act (HIPAA)
• Skilled in:
  Attention to detail while maintaining effective time and task management Understanding and applying rules, regulations, policies and procedures Maintaining data in applicable federal and state financial systems
• Ability to:
  Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations, and take responsibility for a high level of service Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public Organize and prioritize multiple, competing priorities to maximize personal and team effectiveness
• Licenses, Registration, Certifications, or Special Requirements:
  Regular physical attendance required
• Preferred, but not a must:
• Education and Experience:
• Knowledge of:
• Bookkeeping and/or Accounting principles Grant compliance requirements Skilled in:
  Working with a diverse student population

• Lift, carry, push, pull, install or remove objects weighing 20 to 49 pounds
• Reach and grasp objects
• Stoop, bend, kneel, crouch, or crawl
• Stand for extended periods of time
• Use of video display terminal
• Use of manual dexterity and fine motor skills
• Communicate information orally and in writing
• Receive and understand information through oral and written communication
• Proofread and check documents for accuracy
• Operate motor vehicle
• Work a fluctuating work schedule

This job description is intended to be generic in nature and describe the essential functions of the job. It is not an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks…