Hotel Staff Accountant

The Staff Accountant provides day-to-day accounting support for assigned hotels, ensuring the timely and accurate processing of financial data, account reconciliations, and monthly reporting. This role plays a key part in maintaining compliance with internal controls and supporting operational leaders with financial insights. You will contribute to a collaborative, detail-oriented work environment while living out our company purpose: “hospitality from our family to yours.”

• Prepare and issue the Daily Sales Reports.
• Process and manage all purchases through Ibuy Efficient and enter payables in M3.
• Verify daily tips for servers, bartenders, and banquet team members.
• Ensure team members are trained on proper procedures for receiving incoming supplies.
• Track and reconcile all hotel and restaurant accounts receivable.
• Monitor banquet and catering payments due and ensure timely collection.
• Settle daily credit card transactions and verify balances against PMS and POS ledgers.
• Sort and file all night audit backup documentation.
• Review pass-down notes and communicate relevant updates to the Front Desk/Night Audit team.
• Collaborate with front desk and restaurant staff to ensure posting accuracy and resolve discrepancies promptly.
• Review and prepare daily comps and allowances reports.
• Respond to guest billing inquiries, including credit card chargebacks and billing adjustments.
• Maintain organized financial files in accordance with record retention policies.
• Witness and verify daily cash drops and bank deposits with the General Manager.
• Investigate and follow up on daily cashier overages or shortages.
• Review Guest Ledger balances and communicate discrepancies to department heads, the Controller, or EVP.
• Complete monthly F&B inventory, including separate tracking of liquor, beer, and wine.
• Assist with billing inquiries and collections related to group or membership accounts.
• Review and maintain supporting documentation for tax exemption certificates.
• Assist with internal and external audits by ensuring proper financial controls are followed.
• Cross-train with accounting team members to ensure continuity of responsibilities.
• Assist with month-end close processes and other departmental duties as assigned.
• Monitor POS void reports for hourly staff and management to ensure compliance with GM-approved standards.
• Ensure invoices are accurately coded in Ibuy Efficient (e.g., food coded to food cost, not kitchen equipment).
• Spot-check bartender cash registers during regular operations and reconcile with POS reports; notify GM of discrepancies.
• Review night audit packets and server/bartender POS receipts for issues such as duplicate tips or incorrect room charges and make necessary corrections.
• Compute and record numerical data accurately and consistently.
• Follow established procedures for maintaining detailed financial records.
• Perform routine, detailed accounting tasks with precision.
• Read, copy, and verify large quantities of numerical data without error.
• Must maintain a professional appearance in accordance with company standards.
• Additional responsibilities may be assigned as needed to meet evolving business demands.

• Associate degree or higher in Accounting, Finance, Hospitality, or a related field, or equivalent prior accounting experience.
• 2-3 years of income audit or general accounting experience, preferably in a hospitality environment.
• Familiarity with hotel systems, including PMS and POS platforms.
• Experience with M3 Accounting software preferred, but not required.
• Proficient in Microsoft Excel, Word, and Outlook.
• Strong communication skills, both verbal and written.
• High attention to detail and accuracy when working with financial data.

• Must be able to occasionally lift, push, pull, or carry items up to 25 pounds.
• Regularly required to sit for extended periods, with frequent use of hands and fingers for typing, data entry, and computer work.
• Must be able to bend, reach, and occasionally stand or walk within an office or hotel setting.
• Visual acuity required to read reports, review spreadsheets, and operate standard office equipment.
• Ability to work in a fast-paced environment and manage…