Project Administrator

Job Details

Salary: $50,000 – $55,000 per year. This Jobot job is hosted by:
Carrie Powell.

A growing construction and project-based organization seeks a Project Administrator to support operational and accounting functions within a collaborative Florida office. The role works closely with project managers, operations leadership, and accounting teams to ensure projects remain organized, accurate, and moving efficiently.

We value flexibility, trust, and long‑term stability. This opportunity is ideal for someone who enjoys variety, thrives in a fast‑paced environment, and values a highly team‑oriented culture.

• Stable and growing organization with long‑term opportunity
• Family‑oriented and collaborative culture
• Strong leadership visibility and operational involvement
• Competitive benefits package with strong 401(k) match
• Flexible, non‑corporate environment
• Opportunity to work closely with both accounting and operations leadership
• Team‑focused office where culture and collaboration matter

• Coordinate customer billings and invoicing
• Manage project setup and job tracking
• Assist with subcontract and purchase order administration
• Maintain project documentation and reporting
• Support accounts receivable follow‑up and collections
• Assist with job costing and operational reporting
• Support project managers with administrative coordination
• Assist with month‑end and accounting‑related processes
• Maintain confidentiality and accuracy across all documentation

• 2+ years of accounting, billing, or project administration experience
• Construction, manufacturing, or project‑based industry exposure preferred
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Microsoft Office proficiency, especially Excel
• Comfortable working in fast‑paced operational environment
• Team‑oriented mindset with adaptable personality

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories.

It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.