Payroll Associate

This is a responsible technical and administrative position involving complex professional payroll work related to the operation and maintenance of the City’s automated payroll system. Responsibilities include processing biweekly and pension payrolls, analyzing and validating payroll data, transmitting electronic payment and tax files, reconciling payroll-related transactions, maintaining accurate payroll and personnel records, and supporting regulatory compliance. The position requires the interpretation and application of City and departmental policies and procedures, as well as applicable federal, state, and local laws and regulations.

Work is performed under continuing deadlines and requires a high degree of concentration, accuracy, confidentiality, technical expertise, and independent judgment within an automated payroll environment.

$22.472827

• Analyzes payroll data for accuracy and compliance and prepares related entries for payroll and pension processes, including but not limited to payroll, general deductions, supplemental pay, and benefit deduction adjustments.
• Audits and verifies data impacting payroll results entered by Timekeepers, Benefits, Risk Management, Retirement Services, and Human Resources staff, coordinating corrections as necessary.
• Performs detailed calculations to analyze and validate retroactive and current-period health and pension insurance deduction pr orations, as well as adjustments to health benefit payments for manual payroll system payline entry.
• Establishes, maintains, and coordinates the processing of automatic earnings, retroactive pay adjustments, leave accruals, sick leave pools, garnishments, refunds, and payroll corrections.
• Demonstrates working knowledge of integrated HRIS modules, including payroll, time and labor, workforce management, benefits administration, benefits billing, and COBRA, and understands the interrelationships and downstream impact these systems have on payroll and pension processing.
• Processes, validates, and coordinates the distribution of biweekly payroll, off‑cycle payments, pension checks, refunds, and rollover transactions.
• Verifies, documents, and transmits electronic data files related to direct deposits, tax payments, deferred compensation, health coverage, and other payroll‑related functions.
• Assumes significant responsibility for the accurate and timely transmission of multi‑million‑dollar direct deposit files, payroll tax payments, and other electronic payroll‑related data files.
• Coordinates with federal, state, and local agencies and courts regarding child support orders, garnishments, and related matters.
• Prepares accurate wage statements and payroll‑related data for Workers’ Compensation claims and provides statistical and payroll information to external agencies as required.
• Prepares and files payroll‑related regulatory reports, including quarterly tax filings, unemployment insurance reporting, and related compliance documentation for federal, state, and local agencies.
• Performs annual payroll system testing and validation activities.
• Prepares and processes annual payroll tax forms and related reporting requirements.
• Verifies the integration of payroll data into the City’s Oracle financial system through the general ledger interface.
• Processes cash receipt reports and prepares receipt information for entry into the City’s financial system.
• Prepares check requests for payment of payroll deductions through the Accounts Payable process.
• Prepares payroll‑related journal entries and reconciliations for the general ledger and specialized payroll accounts.
• Maintains the City’s banking institution online Fraud Manager cash management system for manual payroll and pension checks.
• Recommends and assists in developing procedures to improve operational effectiveness and efficiency.
• Serves as a liaison with department payroll Timekeepers, Benefits, Risk Management, Retirement Services, and Human Resources staff to ensure accurate payroll processing.
• Communicates regularly with departments to ensure accurate time reporting, approvals, and compliance with payroll deadlines and procedures.
• Responds to inquiries from…