Administrative​/Clerical, Data Entry, Office Administrator​/ Coordinator

Position: 82.001
Description

Responsibilities include:

* Gathering and evaluating data for, submitting and monitoring Information Technology (IT) requests for Industrial Operations IE data access, hardware and software for Industrial Operations

* Executing the day-to-day functions of the office of the Senior Director of Industrial Operations Industrial Engineering & Information Technology (IOIEIT)

* Providing clerical support to the Director and Senior Managers

* Scheduling and coordinating meetings, travel arrangements and special events

* Answering phone calls, preparing correspondence, responding to emails, distributing mail and filing

* Tracking, reporting and analyzing data routinely or at the request of staff members in IOIEIT

* Managing the accurate and timely execution of time and payroll administration for associates in Industrial Engineering & Information Technology (IOIEIT)

* Developing, creating and maintaining reporting, analyses, tracking tools, presentations and documents

* SharePoint site design, development, ownership and administration for Industrial Engineering & Information Technology (IOIEIT)

* Participating on project teams and driving improvement projects within the Senior Director's office and

* other duties as assigned.

Additional

Preferred Qualifications

Additional Information

Your application may have additional steps that you will need to complete in order to remain eligible for consideration. Please be sure to monitor your email, including your spam folder, on a daily basis for critical, time-sensitive emails that could require action within 24-48 hours.

Please do not use your Publix email address when applying. Once your application has been successfully submitted you will receive a confirmation email.

For this position, Publix does not and will not file a petition or application with the USCIS or Department of State on behalf of any noncitizen for any immigration-related benefit to work and/or to continue to work in the United States, e.g., an H-1B or TN petition or permanent residence.

Required Qualifications

* High school diploma or its equivalent

* Two years of combined experience in an administrative and analytical role

* Basic knowledge of Microsoft Office programs such as Outlook, Word, Access and Power Point

* Intermediate knowledge of Microsoft Excel

* Ability to analyze data to determine trends and recommend standards

* Ability to quickly learn new systems and processes

* Knowledge of office etiquette, proper phone etiquette, filing and grammar rules

* Excellent written and verbal communication skills

* Ability to work independently and be a self-starter

* Ability to edit and proofread documents

* Excellent Interpersonal skills

* Ability to be detail oriented

* Ability to multi-task and demonstrate time management skills (plan, organize and follow through on tasks)

* Ability to be exposed to and manage confidential information and sensitive matters

* Willingness to work a variable schedule and work around the needs of the business

* Excellent attendance and punctuality

* High level of maturity

* Ability to prioritize work, work under deadlines and handle a high volume of work accurately

* Strong analytical and problem-solving skills

* Ability and desire to learn and take on new tasks

* Excellent customer service skills and demonstrated ability to effectively communicate with diverse groups of people

* Ability to retain/absorb information readily

* Good human relation skills (ability to work well with others and be a team member)

* Show enthusiasm, initiative and pride in work and

* Commitment to Publix and our mission.

Preferred Qualifications

* Associate's degree or equivalent in a general office administration role

* Four years of combined experience in an administrative and analytical role

* Strong knowledge of Publix Information Technology policies and processes such as software licensing policies, security roles, segregation of duties and hardware/software request process as well as Industrial Operations IT approval processes

* Intermediate knowledge of Microsoft Office programs such as Outlook, Word, Excel, Access and Power Point

* Knowledge of Publix and Industrial Operations data sources

* Knowledge of Publix corporate culture and structure

* Knowledge of the Industrial Operations Manager's Reference Library (MRL)

* Knowledge of Publix corporate, Industrial Operations and IOBD&IT policies

* Knowledge of Publix benefits programs

* Knowledge of Publix effective business writing

* Knowledge of the Publix Technology request system and related research tools

* Experience using the following systems: KRONOS timekeeping system, Oasis timekeeping system, TPASS, PASSport, SharePoint, Service Now Request Center and PIMS