Part-Time Front Desk Coordinator

About Ag America

AgAmerica is the nation’s largest independent financial firm for Rural America and the first nationwide agricultural mortgage REIT of its kind. We bring a holistic approach to agricultural finance, providing resources and counsel that go beyond the confines of traditional financial institutions to support the long‑term success of farmers, ranchers, and rural landowners nationwide. Our strength lies in our people, united in a deeper purpose and collective desire to serve the American Farmer and help Rural America thrive.

The Part‑Time Front Desk Coordinator serves as the first point of contact for the office and plays a key role in keeping daily operations running smoothly. This role supports administrative, office operations, and cross‑functional needs while ensuring a welcoming and organized workplace environment.

• Hire Date
  : ASAP
• Position Type
  :
  Part‑time, Non‑Exempt, On‑site
• Reports to
  :
  Chief of Staff to the Co‑President

• Greet visitors while following welcome procedures
• Provide premier customer service to visitors and team members
• Funnel resource requests for teams as needed
• Manage incoming and outgoing mail and packages
• Prepare office for meetings/trainings, as needed (to include set‑up / clean‑up, catering, etc.)
• Coordinate office supply orders (Amazon, Walmart, etc.) and keep supplies stocked
• Ensure security of building entrance and deliverables
• Vendor management and scheduling as it relates to office maintenance needs
• Monitor and maintain office common areas, including kitchen, snack stations, and refrigerator
• Maintain office readiness, including signage (e.g., office closings)
• Prepare swag bags, nameplates, and other employee materials
• Support huddle/meeting preparation and in‑office setup, if required (bi‑weekly)
• Help manage postage equipment

• Assist departments with special projects assigned: (e.g., Administrative (client file organization, document processing, company sites/document management), Credit (QA Process), Human Resources, Marketing (mailing campaigns, marketing initiatives, event prep))

• Previous administrative, front desk, or office coordination experience preferred
• Excellent verbal and written communication skills
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Positive attitude and upbeat demeanor and an ability to remain calm under pressure
• Excellent organizational skills and attention to detail and accuracy with data entry
• Excellent time management skills with a proven ability to meet deadlines and prioritize tasks
• Strong customer service skills, and ability to interact with employees at all levels
• Ability to act with integrity, professionalism, confidentiality, and handle sensitive information

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

• To know the farmer
• To counsel the farmer
• To provide a financial structure that allows the farmer to thrive in good times and to sleep well during tough times
• To celebrate the critical role of the farmer in America, and to champion all that the American farmer represents in a changing world