Administrative Specialist - Lakeland, FL Lakeland; FL), Support & Administration

Position: Administrative Specialist - Lakeland, FL Lakeland (FL), United States Support & Administration
## Administrative Specialist - Lakeland, FLLakeland (FL), United States Apply Now Find out how well you match with this jobJob ID81585

Job Title:

Administrative Specialist

Location:

Lakeland, FLAs an
** Administrative Specialist,
** you will provide support to both Site Director and Leadership team. The Administrative Specialist will support the enhancement of the entire employee life-cycle experience, including on-boarding, growth and development, and culture/engagement. The operating hours are Monday to Friday, 8:00am - 4:30pm EST.
** Your

Key Responsibilities:

*
* • Support Leadership Team with site strategies and goals around employee culture and engagement.
• Schedule/Coordinate the New Hire On-Boarding Program for the site, Annual Trainings. Lunch and Learns, Employee Engagement Activities, and other site events as assigned.
• HR Training Ambassador to help roll-out new programs/policies.
• Manage I-9 Document process for New Hires , Welcome Agendas, Overview of HR Wave Page, Horizon, EE Handbook, etc.
• Provide support to HR /Training Manager in assessing training program effectiveness to ensure steady development.
• Project coordination, Audits, KPI reports, and billing/invoices for Manufacturing.
• Recruiting – coordinate with hiring manager for onsite Interviews (diversity - interview panels).
• Partner with Benefits/EAP - coordinate onsite or virtual EAP Training Sessions, Group Announcement.  
• Point of contact for employees’ basic questions:
Payroll, Benefits, HR Wave page.
• Manage communications via TV Monitor & Bulletin Board updates – Training, promotions, certifications, New Hires, Anniversaries, B-Days, Winning Behaviors.
• Manage front desk needs as assigned like visitor check-ins etc. Assist with security activities like making badges for employees and vendors.
** We

Offer:

*
* • A strong sense of accountability – you take initiative, speak up, and see things through. You are responsible and focus on what matters.
• An innovator’s instinct – you’re always looking for better, smarter, more sustainable ways to make an impact.
• Curiosity and an open mind - because you believe progress starts with asking, “Is there a better way?”
• A collaborative spirit – you’re at your best when working across teams, functions and countries.  
• A focus on unity - with stakeholders and customers.
• A competitive compensation package – with comprehensive health and welfare benefits.
** You Bring:*
* • High school diploma. However, an associate or bachelor’s degree in business or office administration is preferred.
• Prior experience in administrative roles, customer service, or office management is required.
• Exceptional ability to manage multiple projects, prioritize tasks, and maintain an orderly office environment. Ability to work in a fast-paced environment and prioritize competing deadlines.  
• Strong verbal and written communication skills to interact with staff, clients, and vendors. Ability to build relationships with all team members at all levels.  
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).  
• SAP and Kronos experience is preferred.
• Excellent attention to detail and accuracy for all work products.  
• Ability to lead, by example, and work autonomously. Maintain a high level of confidentiality.
• Proactive approach to identifying issues and implementing solutions quickly.

The hourly pay rate provided reflects the pay range dsm-firmenich expects to pay the successful candidate for the position. Individual pay offered will be based on the applicant’s job-related skills, experience, relevant education, or training, and primary work location. The hourly pay rate is $25.00 to $ addition to base salary, we also offer a comprehensive total rewards package, inclusive of annual incentive pay, a retirement savings plan, health care coverage, paid time off, recognition programs and a broad range of other benefits.

All benefits and incentives are subject to eligibility requirements.
** About dsm-firmenich:
** At dsm-firmenich, we don’t just meet expectations – we go beyond them.

Join our global team powered by science, creativity, and a shared purpose: to bring progress to life.

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