Part-Time Front Desk Coordinator

Job Summary

The Part‑Time Front Desk Coordinator serves as the first point of contact for the office and plays a key role in keeping daily operations running smoothly. This role supports administrative, office operations, and cross‑functional needs while ensuring a welcoming and organized workplace environment.

• Position Type :
  Part‑time, Non‑Exempt, On‑site
• Reports to :
  Chief of Staff to the Co‑President

• Greet visitors while following welcome procedures
• Provide premier customer service to visitors and team members
• Funnel resource requests for teams as needed
• Manage incoming and outgoing mail and packages
• Prepare office for meetings and trainings – set‑up, clean‑up, catering as needed
• Coordinate office supply orders and keep supplies stocked
• Ensure security of building entrance and deliverables
• Vendor management and scheduling for office maintenance
• Monitor and maintain office common areas, including kitchen, snack stations, and refrigerator
• Maintain office readiness, including signage for office closings
• Prepare swag bags, nameplates, and other employee materials
• Support huddle/meeting preparation and in‑office setup, if required (bi‑weekly)

• Assist departments with special projects (e.g., administrative file organization, document processing, company sites/document management, credit QA process, human resources, marketing campaigns and event preparation)

• Previous administrative, front desk, or office coordination experience preferred
• Excellent verbal and written communication skills
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Positive attitude and upbeat demeanor, ability to remain calm under pressure
• Excellent organizational skills, attention to detail, accuracy with data entry
• Excellent time‑management skills, proven ability to meet deadlines and prioritize tasks
• Strong customer‑service skills, ability to interact with employees at all levels
• Ability to act with integrity, professionalism, confidentiality, and handle sensitive information

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times