Administrative Assistant

Administrative Assistant

The Administrative Assistant position is responsible for administrative duties in an office setting. Duties could include a wide variety of receptionist and customer service functions, employee relations and administrative tasks, data entry and bookkeeping, and ordering supplies. Although this position reports directly to the Manufacturing Operations Manager, this position also works closely with multiple members of the Lakeland location and clients/customers.

It requires attention to detail and accuracy of reporting in a fast-paced environment.

Essential Job Functions:

Includes, but is not limited to, the job specifications contained herein. Additional duties or job functions may be required as deemed necessary by management personnel to contribute to the team effort by accomplishing related results as needed. Administrative Assistants may be assigned to departments or branches and may not be required to perform all of the tasks listed or may be required to perform tasks that are not listed.

• Receptionist duties
  - Greet visitors and respond to inquiries, maintain office and safety supplies and equipment as necessary, maintain office security by following procedures, develop relationships with internal and external customers, address customer complaints and questions, answer multi-line phone system and route calls
• Data Entry duties – Filing and scanning as needed. Input of information into spreadsheets, computer programs, etc. with a high degree of accuracy required. Timely submission of required information. Required data entry and reporting could include payroll hours, compliance paperwork, updates to inventory counts, entering customer orders into manufacturing system;
  Intermediate Excel experience is required. Bookkeeping experience is preferred.
• General HR-related duties such as new hire paperwork, assist employees with questions and requests and manage the tracking of employee paperwork.
• Ordering Materials
  - Generate Purchase Orders, and submit to suppliers to order items as directed by Operations Manager. Record quantities received into inventory system.
• Employee Assistance:
  Assist with employee safety meetings, open enrollments, EEO meeting etc. Print and prepare information for employees as needed. Assist employees with logging into Benefits and Employee portals.

Desired

Qualifications:

• 2 years of Administrative Experience with in a construction/manufacturing/industrial environment, including at least some office management/admin support, inventory support, and general human resources.
• 2 years of bookkeeping experience preferred.
• Customer Service personality
• High School Diploma (or equivalent)

What's In It For You?

• Competitive pay and growth
• Full comprehensive benefits package including medical, dental, and vision insurance.
• Vacation and PTO (paid time off)
• 401(k) plan + Company match
• Performance bonus
• Overtime
• Paid holidays

Requirements:

• Strong communication and problem-solving skills
• Ability to develop & maintain positive relations with internal management & external customers
• Ability to meet multiple deadlines, multi-task and prioritize in a fast-paced environment
• Highly organized and extreme attention to detail
• Strong computer and data entry skills and experience with Microsoft Office (with a focus on Excel)
• Customer Service Attitude
• Ability to work well both independently and in a team environment
• Occasional lifting up to ten lbs.
• Ability to work in a climate-controlled office environment
• Vision adequate (including corrected vision) to perform essential job functions
• Hearing (including corrected hearing) adequate to understand verbal information and maintain conversations for an hour or more over a telephone in order to perform essential job functions.
• Ability to read and write in English in order to process paperwork and communicate with clients and internal customers
• Must be able to sit or stand for extended periods of time
• Must have manual dexterity required for repetitive motions that may include the wrists, hands and/or fingers. Extended use of a computer, keypad or phone