Registrar Systems Specialist

Job Details Level: Experienced

Job Location:

FL
- Main Campus
- Lakeland, FL 33801 Position Type:
Full Time Education Level: Bachelor's Degree Travel Percentage:
None Job Shift: Day Job Category:
Information Technology

The Registrar Systems Specialist supports the optimization and maintenance of registrar technologies, ensuring the efficient and accurate operation of various systems. This role is responsible for assisting in the management of registrar systems, data integrity, and user support. The Specialist will collaborate with other departments to ensure seamless technical initiatives, perform system updates, generate reports, and assist with catalog and curriculum changes.

The position requires attention to detail, problem‑solving skills, and a proactive approach to learning.

Reports to:

Assistant Director of Registrar Systems

Supervisory Responsibility: N/A

Indirect Supervisory Responsibility: N/A

• Assist in the daily operation and maintenance of registrar systems.
• Support the Assistant Director in managing system configurations and settings.
• Assist with data integrity checks and ensure accurate data entry.
• Help generate and maintain various registration and academic reports.
• Provide end‑user support for registrar technologies and system tools.
• Assist in training new staff and student workers on system usage and functionality.
• Assist in project management initiatives in the Office of the Registrar.
• Current registrar systems include:
  Jenzabar One, J1 Web, Coursedog, National Student Clearinghouse, Parchment, TES, Freedom, Acadeum, App Extender, and Asana.

• Assist in processing curriculum changes for catalog updates.
• Support the Catalog & Curriculum team in maintaining accurate program data.
• Help liaise with web designers to update forms and web pages.

• Assist in generating and distributing registration reports.
• Conduct data analysis and report writing as needed.

• Support cross‑departmental technical initiatives and system upgrades.
• Serve as a liaison for the Registrar's Office technology needs with IT.
• Provide administrative support for system implementations.
• Perform other duties as assigned by the Assistant Director or Registrar.

All remaining duties are considered "nonessential" within the context of the ADA, which means that the function could be reassigned to another employee in order to allow a disabled individual to hold the position. Alternatively, the manager could try to provide a reasonable accommodation so that the disabled individual could perform the function.

Main Campus Hybrid (some remote, some main campus, and/or some other physical location)

Required

Education:

Bachelor's in related field.

Preferred Education:

Master's in related field.

N/A

• Experience with Student Information Systems or related technologies.
• Experience in data entry and report generation.

• Experience with Jenzabar, Coursedog, or similar higher education technologies.
• Experience in higher education administration or registrar systems.
• Familiarity with end‑user training and system support.

• Proficiency in Microsoft Office and Google Suite.
• Basic understanding of SQL and data management.
• Strong attention to detail and accuracy.
• Ability to work independently and in a team environment.

• Strong communication skills and ability to collaborate across departments.
• Ability to quickly learn new systems and technologies.
• Experience with data analysis and reporting tools.

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment.

This position is considered non-essential for the purposes of Emergency Response.

This position is in a busy, open office, shared space environment.

• Ability to sit for extended periods of time and work at a computer workstation.
• Ability…