Gift Services and Donor Relations Specialist

Make a difference at one of Florida's premier institutions for education in science, technology, engineering, and math (STEM). Florida Polytechnic University, ranked the No. 1 public college in the region by U.S. News and World Report, offers a unique working environment that encourages faculty and staff to be part of a culture that prizes collaboration, innovation, and the willingness to go above and beyond to ensure our students and University succeed.

Florida Poly offers a small campus academic environment where students form connections with their faculty and peers as they pursue high-value degrees in engineering and applied sciences.

The University is equipped with cutting‑edge facilities and equipment and two award‑winning, architecturally distinct academic buildings. Its evolving curriculum, designed to meet the needs of industry and provide a life‑long educational foundation for students, has helped the institution grow in prominence since its opening in 2014. Florida Poly's deliberately small classes, affordability, and outstanding graduate outcomes have helped it earn recognitions such as being named a top value school, in the top 25 nationally for affordability, and in the top five best universities in the South for tech students.

Accredited by ABET and SACSCOC, Florida Poly is educating some of the brightest minds in Florida and attracting standout talent from across the nation.

The Gift Services, Donor Relations, and Events Specialist supports the Development Office by ensuring accurate processing of gifts and pledges, maintaining donor records, coordinating donor stewardship activities, and planning and executing advancement events that strengthen relationships with alumni, donors, and community partners. This position combines the technical accuracy of gift processing and compliance with the relational aspects of donor acknowledgment, recognition, and retention, while delivering high‑quality events that enhance the donor experience and advance the University's fundraising and engagement goals.

• Record, code, and process gifts, pledges, payments, bequests, matching gifts, and other contributions in compliance with IRS, CASE, FASB, and university regulations.
• Maintain the integrity of donor and gift data in the CRM/database, including creation of new designations and appeal codes.
• Reconcile gift transactions with Finance and prepare regular assurance and reconciliation reports.
• Generate gift receipts, pledge reminders, adjustments, and write‑offs.

• Prepare monthly and ad hoc reports on giving, campaign progress, and donor activity.
• Support leadership with data for feasibility studies, campaign planning, and donor strategies.
• Provide insight into donor trends and long‑term philanthropic planning.

• Write, prepare, and disseminate correspondence, including acknowledgment letters, impact reports for endowments, reports for major gifts non‑endowed, and other Advancement communications.

• Serve as a key resource for CRM/database training and support to Development staff.
• Maintain data integrity, security, and accuracy across advancement systems.
• Ensure that policies and procedures for gift processing and donor relations are up to date and consistently followed.
• Support internal and external compliance audits related to charitable contributions.
• Other duties as assigned.

• Plan, coordinate, and execute advancement‑related events, including donor recognition programs, campaign celebrations, alumni gatherings, stewardship events, groundbreaking ceremonies, naming opportunities, and fundraising activities.
• Develop event timelines, budgets, and project plans to ensure successful execution.
• Coordinate venues, catering, audiovisual needs, invitations, registration processes, transportation, and other logistical requirements.
• Partner with University departments, vendors, volunteers, alumni, and community stakeholders to support event objectives.
• Manage event guest lists, RSVP tracking,…