Finance Specialist

Performance Responsibilities:
– Prepare accurate district payroll for distribution to employees following established procedures on a bi-weekly basis.
– Receive and audit timesheets for all district employees. Calculate employee wages, salaries, hours worked, overtime pay, and determine with holdings, deductions, and net pay;
Monitor accumulation and appropriate use of overtime.
– Prepare adjustments and deductions for wage garnishments (such as child support), dock days, or professional dues.
– Prepare and process stipend payments in accordance with district policies and procedures.
– Balance payroll earnings and deductions; initiate related transfers of funds and deposits.
– Prepare documentation for monthly account reconciliations.
– Maintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements.
– Prepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information.
– Maintain substitute management system with accuracy.
– Prepare, disseminate and maintain materials, correspondence, data analysis and reports.
– Compile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related files such as payroll records, dock day reports, and service records.
– Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Tennessee Department of Labor and Workforce Development, Tennessee Consolidated Retirement System, Federal Insurance Contributors’ Act (FICA), Medicare, Tennessee New Hire Reporting, and the Bureau of Workers’ Compensation.
– Monitor accounting records to ensure that expenses and revenues are allocated to proper accounts.
– Work cooperatively with Human Resources Department, principals, department heads, financial secretaries, and employees to ensure accuracy of information reported. Resolve payroll problems and inquiries.
– Respond to requests from financial institutions regarding verification of employment.
– Assist Chief of Finance and auditors in annual review of records.
– Work with Chief of Finance as budget analyst for assigned functions within the system.
– Assist Chief of Finance in development of budget revenues and expenditures.
– Maintain confidentiality of information.
– Follow district safety protocols and emergency procedures.
– Perform other duties as assigned by the Superintendent.