Accounts Payable & Travel Specialist

Accounts Payable & Travel Specialist

The Accounts Payable & Travel Specialist serves departments and colleges by analyzing, preparing, and entering transactional activities related to purchasing, travel, E-card, and other fiscal processes in the university's ERP system. This position serves as the primary source of front-line services and requires critical thinking and excellent problem-solving skills.

• Analyzes and enters approved financial transactions in the ERP system on behalf of departments. Evaluates all transaction requests for compliance with applicable university, state, and federal rules. Requests additional documentation or explanations as needed and escalates complex transactions to higher levels for further action.
• Processes all transactions accurately and within acceptable time frames.
• Reviews and approves business travel authorizations and expense reports, ensuring full compliance with State of Florida regulations as well as university policies and procedures.
• Serves as the accounts payable resource to customers, both internal and external.
• Analyzes and processes approved E-card charges and expense reports based upon documentation and information provided by the departments.
• Participates in business process reviews and redesigns; stays abreast of regulatory, compliance, process, enterprise system upgrades, and technology changes; helps to maintain documentation on internal controls, processes, and procedures.
• Researches and resolves invoice discrepancies, billing issues, vendor account concerns, and payment exceptions.
• Supports month-end and year-end close activities, including 1099 processing, accruals, and financial reporting.
• Other duties as assigned.

• High school diploma and three years of appropriate experience; vocational/technical training may substitute an equivalent rate for the required experience.
• Demonstrated attention to detail with a high degree of accuracy in data entry and financial record-keeping.
• In lieu of a degree, any appropriate combination of relevant education, experience, and/or certifications may be considered.

• Experience working in a higher education environment is a plus.
• Experience working in a not-for-profit environment is a plus.
• Bachelor’s degree in accounting, finance, management, or business administration is a plus.
• Previous Workday (or other ERP) experience is a plus.

• Critical thinking skills; ability to establish goals and priorities and make decisions based on processes and institutional policies.
• Ability to adapt to new technologies.
• Ability to work under pressure.
• Strong customer service skills.
• Ability to work independently.
• Experience using Microsoft Office applications, Workday, or other ERP systems.
• Strong organizational and time-management skills.
• Teamwork and collaboration.
• Self-motivation and flexibility.
• Ability to maintain confidentiality and exercise sound judgment when handling financial information.

This salaried position is exempt. Normal schedule is Monday-Friday, 8:00 a.m.

-5:00 p.m.; occasional overtime (weekends and evenings) may be required.

$50,200 - $54,000, commensurate with experience.

Full-time, On-site.

Florida Poly qualified employees may take advantage of a variety of health benefits (through the State of Florida), including flexible spending accounts, medical and life insurance, and worker’s compensation. Health benefits are administered through People First on behalf of the State of Florida.

Retirement:
Florida Poly offers state plans and additional voluntary retirement options. Qualified employees may also accrue 22 days of annual leave and 12 days of annual sick leave.

Other benefits: discounts and perks, sick pool program, Employee Assistant Program, and a generous paid leave program.

Florida Polytechnic University is an equal opportunity/equal access institution. It is the policy of the Board of Trustees to provide equal opportunity for employment and educational opportunities to all (including applicants for employment, employees, applicants for admission, students, and others affiliated with the University) without regard to race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital status, veteran status or genetic information.

Employment is contingent upon eligibility to work in the US; proof of eligibility must be provided.