Marketing Coordinator

Description

Lakeland, FL | Full-Time | Construction Industry | Bilingual Spanish Preferred

On-site position with some travel to jobsites. Reliable transportation required.

* Are you an organized, detail-oriented professional with a passion for putting together winning proposals in the construction industry? Are you looking for something different than the tradition marketing job?

We’re looking for a Marketing Coordinator to join our growing team focused on water and wastewater infrastructure projects throughout Central Florida.

* As a Marketing Coordinator, you will play a critical role in supporting our business development and preconstruction efforts by managing the proposal development process from start to finish and helping promote the company. You’ll work closely with estimators, project managers, and executives to produce high-quality, client-focused responses to RFPs, RFQs, and SOQs.

Travel

Prefer candidate be located within 30 minutes of our Lakeland, FL office

Must have reliable transportation and ability to travel to project sites within a 100mile radius as needed

Why Join Us?

We are a respected, family-oriented construction company with deep roots in Florida’s critical infrastructure sector. You’ll join a team that values quality, safety, teamwork, and innovation—while contributing to projects that truly impact local communities.

Purpose and Scope

In accordance with Vogel Bros. Building Co.’s beliefs / values / mission / vision, the Marketing Coordinator is responsible for managing the development and submission of high-quality, client-focused proposals and bid packages for construction projects. This role supports the teams by collaborating with business development, estimating, preconstruction, marketing, and project management teams to ensure timely, accurate, and strategic responses to RFPs, RFQs, and other solicitations.

The coordinator oversees the full proposal process—including content gathering, formatting, and production—while ensuring compliance with client requirements and alignment with company standards. Additionally, the role maintains proposal templates, tracks submission metrics, and contributes to continuous improvement efforts in pursuit strategies and presentation materials, while also supporting general marketing efforts, brand visibility, and internal culture.

Duties and Responsibilities include the following. Other duties may be assigned.

-Proposal & Pursuit Support (Primary Focus)

• Monitor sources of industry-related market information
• Assist preconstruction team with the creation and formatting of qualification packages, proposals, and interview presentations for Florida pursuits. ensuring consistent brand presentation.
• Maintain and organize specific project materials, including updated project sheets, resumes, photo/video assets, and fact sheets.
• Coordinate with project teams and leadership to gather relevant pursuit content.
• Maintain Scheduling and tracking systems for individual pursuit and proposal elements and status.
• Assist in developing pursuit plans and client outreach activities ahead of RFP release.
• Help produce SOQ/proposals, including editing and graphics; prepare for digital or print reproduction.
• Gather content from team and consultants as needed.
• Maintain systems to extract, categorize, and retrieve information related to clients, consultants, personnel, projects, prior to proposals, boilerplate, visuals, and mailing lists.
• Work with Preconstruction team to help manage seller-doer schedules to maintain regular client interactions.
• Track pre-submittal meeting schedules and attendees, and identify decision-makers working with the pre-con team.
• Record and distribute notes from pre-submittal and public sector meetings.

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