Accounts Payable Specialist

Job Description

The Accounts Payable Specialist reviews, validates, and maintains vendor records to support accurate and efficient accounts payable operations. This role focuses on vendor onboarding, data integrity, and bank validation while collaborating closely with accounts payable, vendor master, and integration teams throughout a key project. The specialist ensures that all vendor documentation is complete, up to date, and compliant with established procedures, while providing clear communication and follow-up with external vendors.

Responsibilities

+ Review and audit vendor records to ensure all required documentation is complete, accurate, and current.

+ Validate vendor information, including W-9 forms, banking details, tax documentation, and other onboarding requirements.

+ Identify missing or incomplete vendor data and communicate directly with vendors to obtain the necessary information.

+ Track outreach efforts, follow-ups, and documentation status to ensure timely completion of vendor setup and updates.

+ Determine whether incoming vendor records represent new vendors or match existing vendors within the system.

+ Research and verify potential vendor matches to ensure data accuracy and prevent duplicate vendor records.

+ Maintain accurate and up-to-date records within the ERP system and related tracking tools.

+ Perform bank validation activities through email and occasional phone outreach with vendors.

+ Escalate discrepancies, data concerns, or process exceptions when information does not align with established procedures.

+ Collaborate closely with Accounts Payable, Vendor Master, and integration team members throughout the project to ensure alignment and smooth execution.

+ Support project-related activities by contributing to process improvements, documentation, and coordination with leadership.

Essential Skills

+ At least 3 years of experience in accounts payable, master data, or other accounting-related roles.

+ A minimum of 2 years of experience working directly with external vendors and customers, including gathering information and providing follow-up.

+ At least 6 months of experience supporting project work.

+ Ability to manage multiple outreach efforts and follow-ups while meeting deadlines.

+ Clear and professional communication skills for interacting with vendors and internal stakeholders.

+ Ability to identify and escalate discrepancies and exceptions in accordance with established procedures.

Additional

Skills & Qualifications

+ Experience in invoice processing and procurement environments.

+ Comfort working in a growing organization that is evolving its accounts payable function.

+ Ability to build strong working relationships with leadership and cross-functional teams.

+ Interest in contributing to a positive team culture and continuous process improvement.

+ Adaptability to work within a project-focused environment with evolving priorities.

Work Environment

The role is based in a modern, well-appointed office environment in Lakeville, MN. The position follows a hybrid schedule, with in-office work expected three days per week (Tuesday, Wednesday, and Thursday), and some flexibility to scale back to two in-office days per week depending on individual circumstances and business needs. The accounts payable team is in a growth and evolution phase, with leadership that emphasizes trust, development, and minimal micromanagement.

The organization uses ERP systems and Excel as core tools for managing vendor data and accounts payable processes. Team members collaborate closely with leadership and cross-functional partners, creating an environment that supports professional development and ongoing process improvement.

Job Type & Location

This is a Contract position based out of Lakeville, MN.

Pay and Benefits

The pay range for this position is $26.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:  - Medical, dental & vision
- Critical Illness, Accident, and Hospital  - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)  - Short and long-term disability
- Health Spending Account (HSA)  - Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Lakeville,MN.

Final date to receive applications

This position is anticipated to close on Jul 29, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep…