Accounts Payable - Master Data

Accounts Payable – Master Data Specialist

This role focuses on maintaining accurate and compliant vendor master data within the accounts payable function. You will review, validate, and update vendor records, ensure all required documentation is complete, and work directly with vendors to gather missing information. The position requires strong attention to detail, excellent communication skills, and the ability to collaborate with cross-functional teams to support ongoing projects and process improvements.

• Review and audit vendor records to ensure all required documentation is complete, accurate, and up to date.
• Validate vendor information, including W-9 forms, banking details, tax documentation, and other onboarding requirements.
• Identify missing or incomplete vendor data and communicate directly with vendors to obtain the necessary information.
• Track outreach efforts, follow-ups, and documentation status to ensure timely completion of vendor onboarding and updates.
• Determine whether incoming vendor records represent new vendors or match existing vendors in the system.
• Research and verify potential vendor matches to ensure data accuracy and prevent duplicate vendor records.
• Maintain accurate and current vendor records within the ERP system and associated tracking tools.
• Perform bank validation activities through email and occasional phone outreach with vendors.
• Escalate discrepancies, data concerns, or process exceptions when information does not align with established procedures.
• Collaborate closely with Accounts Payable, Vendor Master, and integration team members throughout the project lifecycle.
• Support project-related tasks by providing data, documentation, and process insights as needed.
• Work closely with leadership to support continuous improvement initiatives within the accounts payable function.

• 3+ years of experience in accounts payable, master data management, or other accounting-related roles.
• 2+ years of experience working directly with external vendors and customers, including gathering information and providing follow-up communication.
• At least 6 months of experience supporting project work in a finance or accounting environment.
• Strong technical skills with the ability to easily navigate and work within Excel.
• Hands-on experience working within ERP systems to manage and update vendor data.
• Strong attention to detail and a high level of organization when handling documentation and records.
• Clear and professional written and verbal communication skills for interacting with vendors and internal teams.
• Ability to follow established procedures and recognize when to escalate issues or exceptions.

• Experience in invoice processing or procurement environments.
• Comfort working in a growing organization undergoing changes and integrations.
• Ability to build positive working relationships with leadership and cross-functional partners.
• Interest in contributing to a collaborative, development-focused team culture.

The role is based in a modern, well-appointed office environment. The position follows a hybrid schedule, with in-office work expected three days per week (typically Tuesday, Wednesday, and Thursday). There may be an opportunity to reduce in-office days to two per week if needed and agreed upon. You will work closely with leadership and project teams, using ERP systems and Excel as primary tools for managing vendor data and documentation.

The culture emphasizes growth, collaboration, and professional development, with supportive leadership that values autonomy and avoids micromanagement.

This is a Contract position based out of Lakeville, MN.

The pay range for this position is $26.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This position is anticipated to close on Jul 29, 2026.