Data Entry Specialist

Job Title: Data Entry Specialist

Job Type:(Remote)

The Data Entry Specialist — Finance & Accounting is responsible for accurately entering, verifying, processing, and maintaining financial and accounting information in company systems. This position supports Accounts Payable, Accounts Receivable, General Ledger, billing, expense management, reconciliations, and financial reporting by ensuring financial data and supporting documentation are complete, accurate, and properly recorded.

• Enter financial transactions accurately into ERP, accounting, and financial management systems.

• Process invoices, purchase orders, receipts, payment records, expense reports, credit memos, and other financial documents.

• Review source documents and verify transaction details before entering financial information.

• Validate vendor, customer, account, amount, date, tax, payment-term, and coding information.

• Perform data entry for Accounts Payable, Accounts Receivable, billing, and other accounting transactions.

• Maintain accurate vendor, customer, account, and financial master data.

• Assist with invoice processing and matching invoices with purchase orders and supporting documentation.

• Enter and update payment, receipt, credit, debit, and adjustment information.

• Assist with General Ledger transaction entry and supporting documentation.

• Support journal-entry preparation and data gathering under the direction of accounting personnel.

• Perform financial data validation and identify duplicate, missing, or inconsistent transactions.

• Assist with account reconciliations by comparing system records with invoices, statements, receipts, and other source documents.

• Maintain accurate records of invoices, payments, receipts, expenses, credits, adjustments, and other financial transactions.

• Support employee expense and reimbursement processing.

• Assist with customer billing and account updates as required.

• Prepare spreadsheets, transaction reports, financial schedules, and other accounting documentation.

• Support month-end, quarter-end, and year-end closing activities by providing accurate transaction data and documentation.

• Research and correct data-entry errors and accounting discrepancies.

• Scan, upload, organize, and electronically archive financial documents.

• Maintain complete audit trails and supporting documentation for financial transactions.

• Retrieve financial records and transaction details for authorized accounting personnel and auditors.

• Assist with financial data cleanup, database maintenance, and record updates.

• Maintain confidentiality of financial, customer, vendor, employee, and company information.

• Follow accounting policies, internal controls, approval procedures, and document-retention requirements.

• Meet established accuracy, productivity, processing, and reporting deadlines.

• Identify opportunities to improve accounting data-entry processes, reduce errors, and increase efficiency.

• High school diploma or equivalent required.

• Associate or bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.

• 1–3 years of experience in accounting data entry, finance, accounts payable, accounts receivable, bookkeeping, or related administrative work.

• Strong numerical and data-entry skills with a high level of accuracy.

• Basic understanding of accounting principles and financial terminology.

• Proficiency with Microsoft Excel, Word, and Outlook.

• Strong attention to detail and organizational skills.

• Ability to process high volumes of financial transactions accurately.

• Strong analytical and problem-solving skills.

• Ability to maintain confidentiality of sensitive financial information.

• Good written and verbal communication skills.

• Experience with ERP and…