Legal Administrative Assistant Trusts & Estates & Litigation

Messerli Kramer is a leading law firm in the Twin Cities founded in 1965 with locations in Minneapolis, St. Paul, Plymouth, and St. Michael Minnesota. Known for our dedication and responsiveness, our attorneys and staff are focused on finding pragmatic solutions and producing remarkable results for our clients. Our clients trust us to help them navigate the myriad of legal issues that confront them in their business and personal lives.

Messerli Kramer is seeking a highly motivated and detail-oriented individual to join our legal team as a Legal Administrative Assistant supporting Trusts & Estates and Litigation practices. This is an excellent opportunity to work in a dynamic and fast-paced environment, collaborating with talented professionals while supporting both transactional and litigation matters.

GENERAL RESPONSIBILITIES:

Document Preparation:
Drafting, editing, formatting, and proofreading legal documents, including estate planning documents, probate filings, pleadings, motions, discovery, and correspondence

Trusts & Estates Support:
Assisting with probate and estate administration matters, organizing estate planning files, and maintaining client records

Litigation Support:
Preparing and filing court documents (including e-filing), managing litigation files, tracking deadlines, and assisting with hearing and trial preparation

Timekeeping:
Tracking and recording attorney time and ensuring invoices are accurate, detailed, and compliant with client billing guidelines

Data Management:
Managing and organizing document management systems, maintaining client files, and updating contact information

Calendar Administration:
Managing attorneys calendars, scheduling meetings and hearings, coordinating appointments, and tracking critical deadlines

Proactively ensuring attorneys are prepared with necessary materials for meetings, hearings, depositions, and client conferences

Other administrative tasks such as processing expense reports and providing general administrative support as needed

POSITION EXPECTATIONS

Strong interpersonal, verbal, and written communication skills

Ability to work with and take direction from multiple individuals, as well as work independently

Strong commitment to client service

Excellent planning, prioritization, and organizational skills

Ability to manage competing priorities and deadlines

Committed to providing comprehensive administrative support

Excellent proofreading skills

Strong attention to detail with a high degree of accuracy

Ability to problem-solve and exercise sound judgment

Ability to work in a fast-paced, deadline-driven environment

Positive and professional demeanor

REQUIREMENTS

3+ years of legal administrative experience (Trusts & Estates and/or Litigation experience preferred)

Minimum of high school graduation (business school or related professional legal administrative degree preferred)

Proficiency in Microsoft Office Suite

Experience managing multiple calendars and deadlines

Familiarity with court rules, filing procedures, and legal terminology

COMPANY BENEFITS

Medical, Dental and Vision Plans

Flex Spending Accounts Available for Health Savings, Dependent Care, Limited Purpose and Flexible Savings Accounts.

Employer Contribution to Heath Savings Account if enrolled in High Deductible Health Plan

Voluntary Life Benefits and Employer Paid Basic Life/LTD

Paid Maternity and Parental Leave

Parking Reimbursement $100/month or 100% Paid Metro Transit Card

Hybrid Work Schedule

401K Plan and Employer 4% Safe Harbor Contribution starts after completion of 1,000 hours on employee anniversary.

Gym Reimbursement up to $120/annually

Free Onsite Gym

Salary: $55,000-$95,000 depending on level of experience. Plus annual discretionary bonus based on individual and firm results.

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