Administrative Assistant III

• Performs a wide variety of administrative functions and secretarial services
• Composes, designs, edits and prepares various correspondence, documents and reports for the department including spreadsheets, graphs and charts
• Identifies computer applications to perform required duties in the most effective manner
• Processes department timekeeping and employees changes
• Greets and directs visitors
• Responds to telephone callers by answering routine questions
• Maintains confidential files, personnel files and reports
• Receives, sorts, redirects and prioritizes incoming mail
• Directs important matters to appropriate department personnel
• Orders and maintains inventory of office supplies
• Provides training to others in area of expertise
• Designs and administers office procedures
• Evaluates and revises procedures as necessary to improve office efficiency
• Assists with preparation and tracking of departmental budgets
• Maintains & prepares payment processing for outside contractors and vendors
• Coordinates and initiates meetings and travel arrangements for the department
• Arranges schedules for management staff
• Maintains and updates corporate documents (i.e. policies and procedures, organizational charts and announcements for designated department) and departmental files
• Conducts special projects requiring research and report development

• Requires high school diploma or equivalent
• Five years experience in administrative support services
• Additional secretarial or administrative coursework preferred
• Requires a broad knowledge of department operations and policies
• Proficient in the use of computer applications including word processing, spreadsheet, presentation, graphic and database applications

Demonstrates expertise in administrative support, including document preparation, office procedures, and budget tracking. Proficient in various computer applications to enhance office efficiency and maintain confidentiality.

• Administrative Support Experience
• Document Preparation
• Office Procedures Design
• Budget Tracking
• Computer Applications Proficiency

• Document Preparation
• Spreadsheet Management
• Report Development
• Timekeeping Processing
• Inventory Management
• Budget Tracking
• Confidential File Maintenance
• Office Procedure Evaluation
• Training Provision
• Meeting Coordination

• Communication
• Organizational Skills
• Interpersonal Skills
• Problem-Solving
• Attention to Detail

• Administrative Functions
• Secretarial Services
• Department Operations
• Personnel Files
• Confidentiality

• Word Processing Applications
• Spreadsheet Applications
• Presentation Software
• Graphic Applications
• Database Applications