Administrative Assistant

Job Description

We are looking for a bilingual Administrative Assistant to support daily front-office and clerical operations in Minneapolis, Minnesota. This Contract position is ideal for someone who communicates confidently in both Spanish and English and enjoys creating a welcoming experience for students, faculty, and visitors. The role combines reception support, phone coverage, and accurate administrative recordkeeping in a busy academic environment.

• Welcome students, faculty, and visitors in a detail-oriented manner and provide helpful front-desk support in Spanish and English.
• Respond to inbound calls, direct inquiries to the appropriate contacts, and relay messages clearly and promptly.
• Enter and update routine information in spreadsheets and other office records with a strong focus on accuracy.
• Assist with general administrative tasks such as organizing documents, maintaining files, and supporting day-to-day office operations.
• Communicate effectively with a diverse campus community to help ensure smooth coordination of basic office needs.

• Fluent bilingual communication skills in Spanish and English, both spoken and written.
• Prior experience in an administrative, receptionist, or office support role.
• Comfortable answering inbound calls and assisting a high volume of walk-in or phone inquiries.
• Basic office skills, including filing, document organization, and general clerical support.
• Strong data entry ability with careful attention to detail and accuracy.
• Proficiency with standard office software, including email, word processing, and spreadsheets.