Teaching and Learning Administrative Assistant

Position Summary

The purpose of this position is to provide comprehensive administrative, operational, and clerical support to the Teaching and Learning Department, including the Executive Director of Teaching & Learning, Director of Teaching & Learning, PreK-12 and other department leaders. The position supports all aspects of departmental operations related to curriculum, instruction, assessment, professional learning, PreK
12 resources, and training. The Administrative Assistant helps ensure the efficient and effective functioning of the department by coordinating processes, maintaining accurate records, managing departmental budgets and financial transactions, and facilitating the timely flow of information and materials to staff, students, families, and community stakeholders.

The purpose of this position is to provide comprehensive administrative, operational, and clerical support to the Teaching and Learning Department, including the Executive Director of Teaching & Learning, Director of Teaching & Learning, PreK-12 and other department leaders. The position supports all aspects of departmental operations related to curriculum, instruction, assessment, professional learning, PreK
12 resources, and training. The Administrative Assistant helps ensure the efficient and effective functioning of the department by coordinating processes, maintaining accurate records, managing departmental budgets and financial transactions, and facilitating the timely flow of information and materials to staff, students, families, and community stakeholders.

• Provide comprehensive administrative support to the Executive Director of Teaching and Learning, Director of Teaching and Learning, PreK
  12, and other department staff.
• Manage and maintain departmental and leadership calendars, including scheduling meetings, coordinating events, arranging travel, and making ongoing adjustments to support department priorities.
• Prepare, process, distribute, and maintain correspondence, reports, agendas, presentations, meeting minutes, and other departmental documents.
• Serve as the primary communication liaison between the Teaching and Learning Department, schools, district departments, families, community members, vendors, and external organizations.
• Provide exceptional customer service by greeting visitors, responding to inquiries, answering phone calls and emails, and directing requests to appropriate personnel.
• Coordinate and support curriculum review processes, K12 curriculum meetings, advisory councils, interviews, and other departmental events, including scheduling, logistics, technology setup, materials preparation, participant communication, note-taking, and document management.
• Coordinate district professional learning activities, including registration, facilities, logistics, materials, substitute coverage, participant support, and event setup and closure.
• Provide break and lunch coverage for other district receptionists as needed. Duties include greeting the public and ensuring inquiries are directed to the appropriate district personnel.

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Duties and responsibilities may be modified or assigned as necessary to meet the operational needs of the District, consistent with applicable laws, collective bargaining agreements, and reasonable accommodation requirements.

• High school degree-prefer two-year college degree or equivalent
• Two-year office management experience or equivalent
• Ability to mult- task in a fast-paced environment
• Excellent oral and written communication skills and proofreading skills
• Ability to learn the district's finance program, student information system, email, and new software programs as they become available
• Experience with Google Suites
• Preferred skills: basic working knowledge of Infinite Campus, Powerschool (Schoology, Talent Ed, UTPL), Destiny and Frontline

Monday-Thursday 6.25 hours/day includes a 30 minute unpaid lunch

• Position classified LEAF B-2-3
• $24.09 - $28.37 per hour…