Registrar School Year 2026-2027; Anticipated

Registrar

Reports To: Building Principal

Classification: Professional

Wage/Hour Status: Exempt

Days: 223

Salary: See Compensation Plan for Administrative/Professional Pay Plan, Pay Grade 104

Contract: None

Date Revised: 5/31/2024

Primary

Purpose:

Responsible for maintaining student records at the campus level. Process student enrollment, transfers and withdrawals for the campus.

• Bachelor's degree from an accredited college or university.
• Valid Texas Teacher Certificate or Teaching Certificate from out of state appropriate for position preferred.

• Ability to maintain accurate and auditable records.
• Ability to use personal computer and software to develop or maintain spreadsheets and databases, and do word processing.
• Proficient keyboarding and file maintenance skills.
• Basic math skills.
• Strong organizational, communication, and interpersonal skills.
• Ability to comprehend and interpret Texas high school graduation plans.
• Be familiar with district, local, and state laws and regulations regarding storing, keeping, and maintaining student records and confidentiality.

• Three (3) years clerical experience.
• High School experience.

• Transcribing and coding data based on CO22 data table.
• Coordinating with stakeholders to make decisions about student transcripts, grade‑level placements, and credits.
• Knowledge or rules and laws associated with grade requirements and matriculation.
• Regularly updating transcripts.
• Knowledge of SBISD grading guidelines.
• Ability to develop and implement systems.
• Prioritize indirect and direct tasks.
• Adhere to professional timelines and deadlines set forth by the district and campus.
• Use data mining to generate reports that both monitor and inform systems and practices.
• Maintain high quality customer service at all times.
• Advocate for and assist parents with securing all student records.
• Process records from out of District providers.
• Maintain physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes and grade books.
• Process new student records, including requesting and interpreting transcripts and records from other schools, setting up cumulative folder and entering student data into appropriate databases.
• Coordinate grading process, including verification and correction of grades, and printing and distribution of report cards.
• Process and transmit requests for student information, including student transcripts for colleges and universities.
• Prepare and distribute University Scholastic League (UIL) eligibility lists.
• Calculate grade point averages, class rank and prepare honor rolls.
• Process withdrawals, transfer of students and applicable records. Adhere to SBISD guidelines in responding to subpoenas for student records.
• Assist campus administration and counselors with the preparation of reports and student data information.
• Verify information for Veteran’s Administration Office for students receiving social security.
• Maintain confidentiality of information.

• Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas. Choreograph graduation exercises and prepare graduation program. Validate names for diplomas; order diplomas; order honor cords/medals; liaison for ordering student caps/gowns; provide information for programs, including ordering programs.
• Serve as National Collegiate Athletic Association (NCAA) Eligibility Clearinghouse contact. Follow records management schedule as supplied by the Texas State Library and Archives Commission.
• Be familiar with all websites that impact enrollment policies, including…