Administration Manager

Position Summary

We are seeking an experienced and hands-on Administration Manager to lead the overall administration and employee support function of the organization. The role will be responsible for managing facilities, accommodation, transportation, food services, vendors, workplace services, and general administration, ensuring a safe, efficient, and employee-friendly work environment.

The Administration Manager will partner with business and functions across the organization to ensure seamless delivery of administrative and workplace services aligned with organizational needs.

• Lead day-to-day administrative operations and establish effective processes, systems, and service standards.
• Manage offices, common areas, utilities, housekeeping, maintenance, security, waste management, and other facility services.
• Ensure workplace facilities are adequately equipped, maintained, and operational.
• Manage administrative records, policies, procedures, and documentation.

• Manage company accommodation, guesthouses, hotels, and housing arrangements for employees and visitors.
• Oversee room allocation, occupancy, housekeeping, maintenance, utilities, and service quality.
• Manage accommodation providers, contracts, costs, and service standards.

• Establish and manage canteen and employee food services based on workforce requirements.
• Identify, evaluate, negotiate with, and onboard suitable caterers, food service providers, and food trucks.
• Manage contracts, menus, operating schedules, pricing, food quality, hygiene, and service standards.
• Monitor vendor performance and employee feedback and ensure continuity of food services.

• Manage employee transportation, shuttle services, vehicles, drivers, airport transfers, and local travel requirements.
• Establish and manage transportation vendors, contracts, service standards, and costs.
• Ensure safe, reliable, and efficient transportation services.

• Identify, evaluate, negotiate, and manage vendors across administration and employee services.
• Manage vendors for facilities, accommodation, transportation, food services, housekeeping, security, maintenance, and other support services.
• Monitor vendor performance, service quality, contracts, and costs.
• Coordinate with relevant internal stakeholders for vendor onboarding, purchase orders, invoices, and payments.

• Serve as the key point of contact for employee and visitor administrative requirements.
• Manage parking, access, meeting facilities, events, employee activities, and other workplace services.
• Support employee engagement initiatives and create a positive workplace experience.
• Ensure administrative services are responsive to evolving business and workforce needs.

• Develop and manage the administration budget and monitor related expenses.
• Identify opportunities for cost optimization while maintaining service quality.
• Ensure administrative activities comply with applicable federal, state, and local laws, regulations, company policies, and safety requirements.
• Maintain appropriate records, contracts, licenses, permits, and compliance documentation.
• Provide regular updates to leadership on administrative operations, costs, vendor performance, and key issues.

• Bachelor’s degree in Business Administration, Facilities Management, Hospitality, or a related field.
• 10 to 15 years of relevant experience in administration, facilities, employee services, or a similar role.
• Experience in manufacturing, mining, energy, construction, infrastructure, or other industrial environments preferred.
• Strong experience in facilities,…