Appeals & Grievances Specialist III

Medica is a nonprofit health plan with more than a million members that serves communities in Minnesota, Nebraska, Wisconsin, Missouri, and beyond. We deliver personalized health care experiences and partner closely with providers to ensure members are genuinely cared for.

We're a team that owns our work with accountability, makes data-driven decisions, embraces continuous learning, and celebrates collaboration — because success is a team sport. It's our mission to be there in the moments that matter most for our members and employees. Join us in creating a community of connected care, where coordinated, q uality service is the norm and every member feels valued.

The Appeals & Grievances Specialist III role manages and resolves member complaints, grievances, appeals, and some regulatory inquiries to ensure accurate, timely, and compliant outcomes. The role applies full proficiency in administrative, clinical, and regulatory processes to independently handle complex and high-risk cases. Operating with minimal supervision, the Specialist III exercises advanced judgment in case evaluation, prioritization, and resolution.

The position contributes to team effectiveness by supporting workflow consistency, providing guidance to peers, and identifying opportunities to improve processes and compliance outcomes. The role plays a key part in maintaining service quality and regulatory adherence across the Appeals & Grievances function. Performs other duties as assigned.

• Independently review and evaluate complex or high-risk cases to determine appropriate resolution in accordance with regulatory, contractual, clinical, and policy requirements.
• Ensure appropriate routing and coordination of clinical and non-clinical case components.
• Communicate clear, accurate, and professional determinations to members, providers, and internal stakeholders.
• Ensure all cases meet established standards for quality, accuracy, timeliness, and compliance.
• Maintain thorough, accurate, and audit-ready documentation for all case activity.

• Support the review and coordination of escalated, high-visibility, and executive-level complaints requiring advanced analysis.
• Assist in drafting clear, accurate, and compliant responses to regulatory agencies, such as CMS and state regulators, in alignment with established standards.
• Collaborate with cross-functional stakeholders to gather information and support complete and accurate case resolution.
• Track and monitor regulatory timelines to ensure adherence to response requirements and escalated risks as needed.

• Interpret complex regulatory requirements, policies, and contractual obligations to guide case handling decisions.
• Identify systemic issues, trends, or process gaps and communicate findings to leadership.
• Recommend and support implementation of process improvements that enhance compliance, quality, and efficiency.
• Ensure documentation practices support audit readiness and regulatory expectations.

• Serve as a resource to peers by providing guidance on complex cases, processes, and documentation standards.
• Share insights and trends identified through casework to improve team performance and consistency.
• Partner with internal teams to resolve issues and ensure alignment across workflows.
• Contribute to a collaborative team environment focused on service excellence and compliance.

• Apply advanced professional judgment to resolve complex or ambiguous cases within regulatory and organizational guidelines.
• Determ…